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Once an external data transfer has been completed, you can use this function to determine the result and to find and rectify errors.


The system creates a list of all transfer runs in which you can see the statuses of the transfers. The status indicates whether a transfer was completed and whether errors occurred. The following statuses are possible:



This graphic is explained in the accompanying text Conversion error

The transfer was terminated in the conversion stage. No records were written to the database.

This graphic is explained in the accompanying text Canceled

The conversion was successfully completed, but errors occurred in the subsequent processing. The transfer was therefore not completed. It is possible that no records were written to the database. You can find further information concerning confirmed data records in the detail log.

This graphic is explained in the accompanying text Error

The transfer was completed, but there were business content errors. All of the data records except the ones containing errors were written to the database.

This graphic is explained in the accompanying text Warning

The transfer was completed, but warnings were output to the log. All of the records were written to the database.

This graphic is explained in the accompanying text OK

The transfer was completed without errors or warnings. All of the records were written to the database.


Two logs are written for each transfer. These represent the two logical parts of the transfer:

  1. Conversion Stage:
  2. The conversion log is created for every data transfer. The technical aspects of the transfer run are described step-by-step. Errors which prevented the program from running to completion are logged. In the conversion log, you can display all of the sender and receiver records, or just the ones containing errors.

  3. Function Stage:

The detail log is only created if the conversion is completed successfully. It contains information about the checks and the saving of the data for each record which contains errors. If, during a transfer involving header and item structures, only one item from many is incorrect, the whole block will be listed. This includes the header and all items.

You must always use this log in evaluating whether the transfer occurred successfully, as the messages on the screen and those in the spool directly after the transfer run do not always match those in the log.

When evaluating log entries, note that the messages in an EDT log can change over the course of several releases. Both the content and the name of a message can change. If messages are used in programs you developed, you should check them after changing releases.

Error Correction

Sometimes the scope of the imported data does not match the systemís requirements. In this case, you may have to make certain "conceptual adjustments" before you actually correct any errors. You may have to either:

This graphic is explained in the accompanying text


For transfers which end with status errors, it is possible for you to directly correct the data in each record containing errors. Afterwards, you can transfer the corrected data records to the R/3 data pool.

Output File

You can use the file to make corrections en mass using a small program, which you have written yourself. This would be the best option, for example, if a particular field contains an incorrect value in all of the data records. After running such a program, you can restart the data transfer using the output file with the corrected records as the new input file. The name extensions added by R/3 are listed in the detail log. Types of extensions include the external number, the client, the date, and indicators as to whether the data records were saved in sender or receiver format.


Under certain circumstances, the transfer can terminate in the conversion or function stage. This could happen, for example, if an overflow of table spaces in the database, a runtime error, or a power outage occurred.

A restart makes it possible to repeat the transfer in such a way that the function stage will only be carried out for those data records which were not confirmed the first (previous) time(s). This ensures that the database contains consistent records. Afterwards, if necessary, you can postprocess the data records which contain errors, just as with every other data transfer.

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