Extracting Data 

Prerequisites

You must have the appropriate authorization to extract data.

If you wish to extract data that has been archived, you must first retrieve the archived data.

1. From the DART menu, choose Utilities ® Extract data.
2. Enter data as required. Depending on the configuration, the Extract data screen may include all or some of the following field groups:
   

Field/Group	Action
General	Enter company code, fiscal year, and posting period.
Transaction data	Set the indicator for every application area from which you wish to extract data. If Asset Management (AM) is included in the list of applications you can extract, and you set its indicator, then also enter the desired Depreciation area in the Asset document (AM) group.
Include data retrieved from archive	Set this indicator if you wish to include data you have previously retrieved from archive.
Master data	Specify whether to include all master data in the extraction, or only include master data referenced in the transaction data you are extracting. Note that this option only applies to some - but not all - master data types. The option to include only transaction-relevant data applies, for example, to material master data, because there may be a large number of materials defined in the database. Using this option you can limit the amount of material master records that are extracted. However, for some master data, such as G/L accounts, this option is ignored, and DART extracts all of the records from the database. Optionally, you can extract data for specific segments rather than for all segments by choosing the Select individual master data segments button.
Other data	Specify whether to include custom data sources, that is data sources that have been added through customer enhancements. To choose your individual customer defined segments, select the Display more icon.
Data file: File name, Directory set, Description, and Note	Enter a file name and the name of the directory set you wish to use for the resulting data extract files. Also, enter a text describing the data or the file. Choose the Note icon to attach a note to the data extract, in which you can describe the extract in more detail than is possible in the Description field.
Compress data	Specify whether to compress the data in the resulting file. The system compresses the data by ignoring trailing blanks that exist in the source data.
Calculate checksums	Set this indicator to request the system to calculate a checksum.

3. Choose Execute.