Entering content frameFunction documentation Payment Postprocessing Locate the document in its SAP Library structure

Use

The payment postprocessing function offers you the option of further processing the following payments when granting loans:

Various clearing types (processing categories) are supported for the postprocessing of payments that are on a G/L account or contract as open items. Clearing of open debit items on a customer account, posting to a G/L account or refund, for example, are available to you for the clearing of credit items. As a result of payables, for example, payments can also be on the debit side of an account. The payment postprocessing function offers you the option of clearing debit items in different ways, such as clearing open credit items on the customer account or posting to a G/L account.

Prerequisites

In the IMG activity Company Code-Specific Settings for the Product Type you must store the value date-based grouping per company code and product type to allow the clearing of several payments in one step.

Choose Define Flow Types, to define the flow types for payment postprocessing, such as Addition prepayment PPP or Addition other/qualified overpayment PPP.

For cases in which open items are cleared through the settlement of the payments, you will need to allocate the corresponding offsetting flow types to the respective flow types. Do this by choosing Assign Offsetting Flow. However, for cases in which the posting does not result in clearing and a new open item emerges, you will need to allocate the corresponding flow type to the appropriate processing category by choosing Assign Flow Types to the Processing Category.

In the IMG activity Define Account Determination, you need to define how the accounts for the respective flow type are determined.

In the IMG activity Set Payment Block within Lock Management you define a payment block per company code and application function. The payment block prevents open items that have been reserved by the saving of the Payment Postprocessing function from being processed by the execution of other functions.

To specify which employees are allowed to process which customer account or G/L account postings, you need to assign the G/L accounts to the previously defined account groups and the flow types to the previously defined flow type groups by choosing Selection of Payment Documents. You also have to define a selection key.

In section Processing of Payment Documents specify which employees are allowed to execute which processing categories by defining the processing key and assigning the corresponding processing type(s) to this.

You can refund mis-routed payments that do not belong in the area of Loans Management but which were erroneously posted to a loan account using a CpD (suspense) customer account. Set this up by choosing Other Settings.

Features

Selection

Along with the company code (required entry) and the loan number(s), the following selection criteria are available to you in the area of loan selection.

Here you enter one or more processing groups that you stored when creating/changing a contract in the basic data on the tab page organization in the area of clerk assignment for the PPP activity. You must enter the processing group, meaning the clerk(s) responsible for the activity, in connection with the activity type. The system displays all items for further processing of the contract(s) to which the processing group(s) entered here are assigned. Now they can be edited.

Note

You specify the processing group(s) in Customizing in the section Define Clerks (processing staff). In section Define Field Selection for Assignment of Clerks you control per company code and product type which activity type(s) is/are available for entry on the tab page organization in the area of Clerk Assignment for the assignment of one or more clerks (processing staff).

You must specify activity type PPP in connection with a processing group.

Note

You specify the various activity types in Customizing. Choose Define Activity Type.

In the section Selection of Items you have the option of restricting the items to be further processed based on the following selection criteria:

Here you enter the payment block indicator(s) that identifies/identify certain line items of an account in the document item for information purposes. The system then displays the corresponding line item(s) for processing.

Here you enter the assignment number(s) that identifies/identify certain line items of an account in the document item for information purposes. The system then displays the corresponding line item(s) for processing.

The system displays the open items with a posting date that matches the date or lies within the interval entered here. Now you can process the items.

The system displays the open items with a value date that matches the date or lies within the interval entered here. Now you can process the items.

Here, in local currency, you enter the payment(s) you want postprocessed that are on a contract or G/L account as open item(s). The system displays all payments in local currency with amounts within the interval specified. Now you can process them.

Here, in contract currency, you enter the payment(s) you want postprocessed that are on a contract or G/L account as open item(s). The system displays all payments in contract currency with amounts within the interval specified. Now you can process them.

The system displays the open items with a contract currency matching the currency entered here. Now you can process them.

Under Control, enter the following data.

Here you enter the selection key that controls which employees are allowed to edit which customer account postings (advance payment, qualified overpayment, and/or other overpayment) or G/L account postings. Along with the open items of the selected contracts, the system also displays the open items of all G/L accounts that are eligible for processing based on the selection key entered. Now you can process them.

Here you enter the processing key that controls which employees can use which processing categories (for example, settlement of open items on the customer account or refund). The system displays the open items that are eligible for processing based on the processing key entered. Now you can process them. If you leave the field empty, the system displays all selected open items to you but you cannot process them.

Note

Both the selection and the processing keys are each linked to an authorization object. This checks whether a user in a certain company code is allowed to use a certain selection or processing key.

If you leave the field empty, the system only displays the selected items that you are allowed to process based on the selection and processing keys entered. If the field is selected, the system also displays the selected open items you are not authorized to postprocess, but you cannot process them.

Open items that cannot be cleared:

It is not possible, for example, that you are allowed to use all processing categories supported by the system based on the processing key entered, but based on the selection key entered, you are only allowed to process the debit or only the credit items of certain customers.

Note

In Customizing you specify the G/L accounts on which debit and/or credit items may be processed. Choose Assign G/L Accounts to Account Groups. You control whether the flow types you store by choosing Assign Flow Types to Flow Groups represent debit or credit items by means of the activity category specified under Define Flow Types. Choose Function Keys / Processing Category for Processing Key to specify which processing categories may be used for certain processing keys.

Output

  1. When you execute the function, by means of the Structure linkSAP List Viewer the system outputs a Basic List using which you can choose the selected items for further processing.

    2. Note

    You have the option of having the FI document and payment information (the customer's bank details or the application of funds for the payment, for example) displayed for every item.

  2. Once you have selected the required items, on the Workscreen Payment Postprocessing for Loans screen, various processing categories for the selected items are available for you to choose from. You can select all posting categories supported by the system using the menu, that is by choosing Edit ® Enter Clearing Debit / Enter Clearing Credit or by means of the field Processing Category Credit / Processing Category Debit in the area of Next Payment Usage. You also have the option of having certain processing categories displayed in the form of pushbuttons to choose from.

    3. Note

    In Customizing, you need to choose Define Description of Function Keys to store a freely definable text for each required pushbutton.

    1. Processing categories for credit items supported by the system:
      1. Clear open debit items, meaning the clearing of open debit items on the customer accounts (interest to be paid, for example)

        2. On the Open Items Customer Account screen the system displays all open items per customer, contract or finance project. Select the required item(s) you wish to clear with the payment(s) and choose Back. In the payment usage area the system displays the selected item(s) to you.

      2. Clear G/L account open items, meaning the clearing of open debit items on a G/L account

        3. You need to specify a G/L account as target object in the next payment usage area. On the screen Clear Open Items G/L Account the system displays all open items on the G/L account. Select the required item(s) you wish to clear with the payment(s) and choose Back. In the payment usage area the system displays the selected item(s) to you.

      3. Posting to G/L account

        4. You need to specify a G/L account as target object in the next payment usage area. In the payment usage area the system displays the processing category and the target object, meaning the G/L account. Enter the required amount and also a text.

      4. Advance payment

        5. On the Planned Records Loans screen the system displays all planned records per customer, contract or finance project. Select the required item(s) you wish to later clear with the payment(s) and choose Back. In the payment usage area the system displays the selected item(s) to you.

      5. Qualified/other overpayment

        6. You need to specify a contract as target object in the next payment usage. In the payment usage area the system displays the processing category, the target object, meaning the contract, and also the partner data. Enter the required amount and also a text.

      6. Refund

        7. On the Enter Refund screen in the usage area the system displays a customer and/or a contract as target object and also the recipient data.

        You can also make the following areas available for entries. The data entered here can all be deleted at once by choosing the pushbutton Delete Field Contents.

        In the name and address of the business partner area you have to enter the name and address of the recipient. If the open item to be further processed involves a payment posted to a contract as advance or overpayment, the recipient of the refund can differ from the business partner of this contract.

        In the bank details area you have to store the payment method, the bank country, the bank identification number and the bank account. Choosing Display bank brings you to the bank data, from which you can also branch to the change documents and the administrative information.

        In the tax area you have the option of storing the business partner's tax numbers that are to be used for forwarding information to the tax authorities.

        Choose Enter. In the payment usage area the system displays the refund data to you.

      7. Discount prepayment

      You need to specify a contract as target object in the next payment usage. In the payment usage area the system displays the processing category, the target object, meaning the contract, and also the partner data. Enter the required amount and also a text.

    2. Processing categories for debit items supported by the system:
      1. Clear open customer debit items, meaning the clearing of open credit items on the customer accounts

        2. On the Open Items Customer Account screen the system displays all open items per customer, contract or finance project. Select the required item(s) you wish to clear with the payment(s) and choose Back. In the payment usage area the system displays the selected item(s) to you.

      2. Clear G/L account open items, meaning the clearing of open credit items on a G/L account

        3. You need to specify a G/L account as target object in the next payment usage area. On the screen Clear Open Items G/L Account the system displays all open items on the G/L account. Select the required item(s) you wish to clear with the payment(s) and choose Back. In the payment usage area the system displays the selected item(s) to you.

      3. Posting to G/L account

    You need to specify a G/L account as target object in the next payment usage area. In the payment usage area the system displays the processing category and the target object, meaning the G/L account. Enter the required amount and also a text.

    If open items exist on an IP distribution level (contract, finance project, customer), you also have the option of settling these items with the payments to be cleared in accordance with priorities set in Customizing. To do this you need to store a contract in the target object area. Within the program, the system selects all open items of the distribution level linked to this contract. Choose the pushbutton IPD Proposal for OI Clearing or the menu option by choosing Edit ® Proposal IPD OI. The system displays a proposal for the (partial) clearing of the open items in the payment usage area. You can change this if you so wish.

    Note

    You specify you required priorities for the clearing of the payments in Customizing by choosing IP Distribution IP - Sort.

  3. The following data is displayed in the amounts selected for clearing area.

The system displays the overall total of the selected credit or debit items containing both the amounts cleared by the payment postprocessing and the amounts not yet cleared.

Here you will find the total of the open amounts not yet cleared that are available for further processing.

This function offers you the option of redefining the currency of the payments for the clearing.
  1. In the next payment usage area, enter the processing category credit or processing category debit which determines the type of clearing for the selected credit or debit amounts. In the case of a qualified/other overpayment and a discount prepayment as target object you must additionally specify a contract, and for the clearing of open items on a G/L account, the G/L account.

Note

You do not have to specify a G/L account for a posting to a G/L account. For this clearing type, the flow type stored in Customizing by means of Assign Flow Types to the Flow Category automatically applies to a certain G/L account. If you do enter a G/L account for a posting to a G/L account, the system posts to this G/L account regardless of the Customizing setting.

  1. In the payment usage area, once you have selected the processing category, the system displays this to you along with the selected items and the partner data. You enter the accepted amount (meaning the amount to be cleared) per processing category, or you can change this and store an explanatory text on the document item.

Partial clearing

With the payment postprocessing function you not only have the option of clearing an open item with a payment, but also of executing partial clearing.

Example

There is an overpayment of 80 euro on a contract. You want to use this overpayment to clear a receivable on the same contract amounting to 100 euro. Using the clearing type clear open customer items, select the open item of 100 euro. In the payment usage area the system displays the selected item to you. The selected amount displays the amount of the receivable, 100 euro in this case. In the accepted amount field you have to manually enter the amount to be cleared, 80 euro in this case. During posting, the system clears the receivable of 100 euro and generates a new receivable of 20 euro.

Activities

  1. Choose Accounting ® Receivables / Payment Management ® Payment Postprocessing.
  2. On the Initial Screen Payment Postprocessing Loans you have to enter the following data:
    1. Company code
    2. Selection key

    In the selection of loans and selection of items areas you have the option of making further restrictions for the selection of items to be processed.

  3. Choose Execute. On the Initial Screen Payment Postprocessing Loans the system displays the selected items posted as advance or overpayment to a contract due to a missing assignment to a G/L account. Select the items you want to process and choose Postprocess payments.
  4. On the Workscreen Payment Postprocessing Loans, choose a clearing type. In the selection of open items dialog box, determine the display of the open items according to customer, finance project or contract number and confirm with Enter.
  5. For each clearing type, you have to select the required item(s) you wish to clear with the payment(s) and/or specify the required amount along with a text in the payment usage area.
  1. Save the data. In the dialog box posting additional data you have the option of changing the day's date defaulted with the posting date. You can also enter a text that appears on the document.

If you select the Simulation field you can carry out a test run.

If you leave the Period field empty, the system derives the period for the accounting documents from the posting date. If you want a particular period updated rather than the last period of a fiscal year, you can enter this here manually.

Choose Enter. All open items listed in the payment usage area are posted in one step. The system outputs the posting log for you.

Note

If the release function is activated, when saved, the data is forwarded to the inbox of the Business Workplace for release. By specifying a limit amount in the Customizing activity Define Release Status Parameters you control from which amount the payment postprocessing is to be subject to release.
You can branch directly from the release function to the payment postprocessing function where you can do the following:

For more information, see Release.

 

 

 Leaving content frame