Phrase Status (SAP Library - EH&S Product Safety)

Phrase Status

Use

You can assign a phrase status to each phrase item of a phrase. For each status you can define whether a phrase item with this status can be:

Edited
Output on a report
Used for specification value assignment without a warning being issued
Changed to another status

Integration

When importing and exporting phrases, you can set the Phr. itm status indicator in order to transfer the phrase status from the import file when importing and from the SAP System when exporting. You can set this indicator in the exchange profile thereby making it a default setting. You set up exchange profiles in Customizing for Product Safety in the IMG activity Specify Exchange Profiles.

If you have set the Phr. itm status indicator on the screen for phrase import or phrase export, you can additionally specify a status for each language using the language selection function. This has the following effects:

In phrase import, the phrase status specified in language selection is imported and not the phrase status from the file.

In phrase export, the phrase status specified in language selection is exported and not the phrase status from the SAP System. At the same time this new status is also set for the relevant language item in the SAP System.

You must make sure that you only specify permitted statuses in language selection.

For more information on importing and exporting phrases, see the application help for Product Safety under Interfaces ® Import and Export ® Import: Process or Export: Process.

Features

SAP provides the following standard settings:

Status	Editing Options
01 (In process)	You can edit the phrase item and set another status. The contents of the phrase item is not expanded on reports.
02 (External processing)	The phrase item has been exported. You cannot edit the phrase but you can set another status. The contents of the phrase item is not expanded on reports.
03 (Released)	The phrase item is released. You cannot edit the phrase but you can set another status. The contents of the phrase item is output on reports.
04 (Historical)	The phrase item is historical. You cannot edit the phrase item and you cannot set another status. The contents of the phrase item is output on reports.

Note

You can check the standard setting for the phrase status in Customizing for Product Safety in the IMG activity Specify Phrase Status and edit it as required.