Entering content frameProcedure documentation Maintaining Different Data Locate the document in its SAP Library structure

Use

In addition to the purchasing data or partners that have been created for a purchasing organization, you can enter different data or partners in the vendor master record for a certain plant or vendor sub-range.

Procedure

If, in the retail industry for example, you wish to work with different data for certain sites (=plants) or vendor sub-ranges, proceed as follows:

  1. Choose This graphic is explained in the accompanying text Diff. data on the Purchasing Data or Partner Roles screen.
  2. Note

    The This graphic is explained in the accompanying text Diff. data button is only offered if an account group allows data retention at vendor sub-range and/or site level (e.g., in the standard system, account group 0001 for vendors).

  3. When maintaining different data, you have two options:
    1. If no different data has yet been created, a dialog box appears in which you are asked whether you wish to create different data.
    2. If so, enter the desired Data Retention Level (VSR and/or plant) in the Create Different Data dialog box and stipulate whether you wish to maintain different purchasing data or different partners. Click This graphic is explained in the accompanying text.

      The relevant screen appears. Enter the different data.

    3. If different data already exists, the following box shows you the data retention levels for which you have already entered different purchasing data or partners.

Select the desired data retention level and choose This graphic is explained in the accompanying text Purchasing or This graphic is explained in the accompanying text Partners to enter different purchasing data or partners. The relevant screen appears. Enter the different data.

Note

Choose This graphic is explained in the accompanying text to create different data for other data retention levels.

Result

If you enter a vendor sub-range on the initial screen for purchasing documents, for example, the system will offer you not the vendor data stored at purchasing organization level but the more specific data stored for the vendor sub-range.

In searching for and outputting the data, the system proceeds in the following sequence:

  1. Vendor sub-range (VSR)/plant/purchasing organization (POrg)
  2. Vendor sub-range/purchasing organization
  3. Plant/purchasing organization
  4. Purchasing organization

The system initially checks to see whether data exists at the most specific level. If it fails to find any data at this level, it searches at the next-higher (more general) level.

This means:

  1. If data exists for the level VSR/plant/POrg, this data is found.
  2. If not, the system checks whether data has been maintained at the VSR/POrg level.
  3. If no data exists at this level either, the system searches for data at the level "plant/POrg."
  4. If nothing is available here either, only the general data at the purchasing organization level is found and displayed.

For more information on the vendor sub-range, refer to the section Vendor Sub-Range.

For more information on partner roles, refer to the section Partner Roles in Purchasing.

 

 

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