Use this function to settle all apportionable costs to be charged to tenants for property rental in a particular time period.

Use this function to post non-apportionable costs.

The lease-outs are active and have a valid settlement participation.

You can simulate the service charge settlement for operating or heating expenses.

The system calculates the costs per rental unit / lease-out using:

• Apportionment factors
• Length of occupancy
• Accumulated costs for the settlement period

The apportionment factors and the length of occupancy controls the apportionment of the service charges to the lease-outs. The length of occupancy is calculated according to the lease-out data (rental end, notice) and takes into account the varying length of months and leap years.

The product of the apportionment factor and length of occupancy in the posting period is the reference factor.

The sum of all reference factors is set against the costs and results in the cost factor per reference factor unit.

In the settlement participation in the lease-out, you can specify how much (if any) of the calculated costs can be passed on to the tenant.

If reference is made to consumption values, the length of occupancy is ignored and apportionment is calculated according to the recorded consumption.

The posting procedure is carried out in several steps:

1. Determination of the distribution bases according to the apportionment factors of the participating rental units, including a weighting to the day depending on the apportionment factor

All service charges of the settlement unit under one credit cost element are credited for each cost element (service charge key) and the corresponding rental units/lease-outs are debited

2. For service charges, which can be passed on, (only tenant share, not owner share and flat rates), the receivables are posted as follows:

• Third-party usage: Debit-side receivable to revenue (on lease-out)
• Own use: Costs on cost center to revenue (on lease-out)

1. Transfer down payments (that have been made)

You can charge the tenant a percentage surcharge (in accordance with the incurred service charges) in addition to the service charges due. You can define this percentage rate.

This allows you to map an administration costs surcharge (as used in Switzerland) or a risk of apportionable costs loss (as used in Germany for social welfare housing).