Legacy Data Transfer (SAP Library - Investment Management (IM))

Legacy Data Transfer

Use

Legacy data transfer is the transfer of data from your previous system. In the IM component, it is only possible to transfer legacy data manually. At the present time, there is no batch input procedure available for the transfer.

Features

Investment measures are orders or WBS elements and their accompanying assets under construction. These assets under construction cannot be posted directly. They receive their values solely from the order or WBS element. For this reason, you cannot enter this kind of asset under construction from a legacy system using the legacy data transfer transactions of the Asset Accounting (FI-AA) component. At the same time, the orders or WBS elements also have to be supplied with plan, budget and actual values from the past, in parallel to their accompanying asset under construction. Therefore, there is a separate procedure for transferring investment measures from a legacy system into the R/3 System.

It is important to note, however, that the procedure outlined below applies only to investment measures with summary settlement (refer to Settlement of Investment Measures). Legacy data transfer for investment measures with line item settlement is not possible at this time.

Enter your investment measures using the master data transaction of the IM component. The system then creates an order or WBS element. When the order or WBS element is released, the system automatically creates an accompanying asset under construction.

Enter the legacy budget and plan values for the orders or WBS elements using the budgeting and/or planning functions of the Project System (PS) or Overhead Orders (CO-OM-OPA) components.

Transfer the actual values on the orders or WBS elements using the procedure below:

Transfer costs, in the amount of the actual values you wish to take over, from a cost center to the respective legacy order or WBS element (transfer within cost accounting: choose Accounting ® Controlling ® Cost centers ® Actual postings ® Repost costs). Choose a screen variant that has cost centers as senders and orders or WBS elements as receivers (under Extras). Use a posting date in the previous fiscal year.

Settle the order or WBS element to the cost center. You can reorganize this dummy cost center later. Make sure that the settlement rule for settlement to the dummy cost center is valid for only a limited time. Enter a valid from and to date in the distribution transaction for each distribution rule.

Determine the number of the asset under construction belonging to the investment measure (see step 1). You can jump directly to the master record of the asset under construction from the master data transaction for the order or WBS element.
In order to enter the legacy values on the asset under construction, use the legacy asset change transaction (AS92) in the FI-AA component (FI-AA Customizing). You can transfer values in summary form to the asset under construction (Takeover values). In addition, you have to enter the historical capitalization date of the asset under construction here.

For the benefit of the proof of origin, maintain the original cost element and the source object (cost center or cost center/activity type).

A legacy data transfer during the fiscal year follows this same pattern. The only difference is that when you change the asset under construction, you use the transactions for the current year.

The transfer of open down payments is not possible at this time.

Caution

The legacy asset data transaction in FI-AA does not update any general ledger accounts in the FI component. Only the asset master records and line items in Asset Accounting are updated.

Example

The following example shows the transfer of an investment measure and its values:

This graphic is explained in the accompanying text

The data transferred leads to the following values on the investment measure:

Plan: 5,000

Budget: 4,500

Actual: 3,000

Settled: 3,000

The 3000 settled comes about because the transfer from the dummy cost center using the corresponding settlement is reversed by a settlement. This 3000 actually represents the value that would have been settled to the asset under construction for the normal investment measure (if it was not part of legacy data transfer).