Validity Periods for Master Data (SAP Library - Period-End Closing (CO-OM-CCA))

Validity Periods for Master Data

Overhead costs are only applied to cost centers and business processes if valid master data exists in the processing period for the overhead calculation.

The processing period consists of:

In the actual: One period of a fiscal year
In the plan: One period or period interval of a fiscal year
In commitments: All periods

Note the following during overhead calculation:

If you want to apply overhead to a cost center or a business process in the actual, the cost center or the business process must be defined at least on the last day of the period for which you are executing the overhead calculation.
If you want to apply overhead to a cost center or a business process in the plan, the cost center or the business process must be defined at least on the first day of the period for which you are executing the overhead calculation.
If you apply overhead to a cost center as a commitment, the R/3 System executes the overhead calculation in all periods in which the cost center is defined on at least one day.

If no valid master data exists for the cost center or the business process in the entire processing period, the R/3 System issues an error message.

If, however, the above-mentioned conditions are met for at least one period of the processing period, the system does not issue an error message.

Example

You want to carry out overhead calculation in the plan for periods 1 to 6 (= January to June).

If the cost center is defined as of 1 July, the R/3 System does not apply overhead to it. The system issues an error message.

If the cost center is defined from 1 Jan to 31 March, the R/3 System applies overhead to this cost center in the plan for periods 1 to 3. The system does not issue an error message.

If the cost center is defined from 1 Jan to 2 June, the R/3 System applies overhead to this cost center in the plan for periods 2 to 6. The system does not issue an error message.

Example

· A cost center is defined on 15 Jan. The R/3 System should apply overhead to the cost center in period 1 of the plan, actual and commitments.

In the plan you get an error message, because the cost center is not defined on 1 Jan.

In the actual you get an error message, because the cost center is not defined on 31 Jan.

In the commitments, the R/3 System executes the overhead calculation.

· A cost center is defined on 15 Jan. and on 1 Feb.. The R/3 System should apply overhead to the cost center in period 1 and 2 of the plan and commitments.

In the plan, the overhead calculation is only executed in period 2, because the cost center is defined on 1 Feb., but not on 1 Jan.. No error message is issued by the R/3 System.

In the commitments, the overhead calculation is executed in periods 1 and 2.