Process for Standing Requests 

Use

1. You enter one standing request master document for the accounting transaction. In this request you enter the data for generating posting documents, for example, document type, customer account, FM account assignment and amount. You also enter the standing request data, which controls when the individual posting documents are to be generated from the original document.

For more information, see:

Creating a Standing Request

Changing a Standing Request

2. This standing request master document must go through an approval procedure, that is, you must release it before it can be posted in the next step.



In the implementation guide for the Funds Management Government you can automate the approval procedure per arrangement request. For further information, see documentation on the IMG activity control of processing request types.

For more information on the posting of standing requests, see:

Posting a Standing Request

3. You generate posting documents at the desired intervals. When calling up the transaction, the program selects all standing requests, which are to be executed in the specified period. During a run, the program generates one posting document per standing request.

You will find more information on this program’s mode of operation on its selection screen under .

 

If you configure your settings in Customizing for Funds Management Government so that the program automatically creates a funds commitment when you create standing requests, the following may occur: standing requests normally span several years whereas funds commitments are year-dependent. The program creates the funds commitment for the fiscal year in which you create the standing request. After a change in fiscal year, the funds commitment is no longer current. Using the program Creating Funds Commitment from a Standing Request, you can create a funds commitment for the new fiscal year and update the associated standing request.

4. If the period specified in the standing request master document has expired, the program fills the deletion indicator in the standing request original document, at the last execution of the standing request. To ensure that the standing request is really deleted from the database, you must delete the standing request yourself. It is only the standing request master document, which is deleted, and not the already posted acceptance or payment requests.

Example: Standing Request