The significance and meaning of an absence changes over time with regard to social insurance, depending on the length of the absence.

In this simple example, there are two partial periods with regard to social insurance that you must treat differently. There is the continued pay period and the period after the continued pay stops.

The employee still receives wages/salary for the first 42 calendar days of a sick period, form which social insurance contributions must still be calculated.

If the employee is sick for longer than 42 calendar days, continued pay stops and instead receives sick pay (70% of the employee’s wage/salary).

Contributions are no longer calculated. The social insurance membership continues for one more month.

• Sickness with a medical certificate
• Sickness without a medical certificate
• Sickness without continued pay
• Paid leave
• Unpaid leave
• Industrial accident
• Health cure
• .........

Absences that should be valuated equally are summarized. In the standard system, use the Absence valuation rules. Absences to be valuated equally have the same absence valuation rule.

Health cure, industrial accident and sickness with a medical certificate are all paid absences and are to be valuated equally. These absences are assigned the absence valuation rule sickness.

This means that you do not have to categorize every type of absence. Instead, you can use one absence valuation rule for several absence types.

The absences summarized under one absence valuation rule must be placed into different partial periods over time, with regard to social insurance. Here, you assign an absence split indicator to the absences, summarized under an absence valuation rule. Use this indicator to create partial periods. You must then assign different absence valuation rules to these partial periods.

• Sick within the continued pay period: Paid absence
• Sick after the continued pay period, before receiving sick pay supplement: Unpaid absence
• Sick after the continued pay period, and receiving sick pay supplement: Unpaid absence
• Sick after the continued pay period, after receiving sick pay supplement: Unpaid absence

By using these absence splits in various, differently-valuated partial periods, the absences are redistributed to the internal table AB. The internal table AB is read during the payroll run. If the table AB contains an absence, for which a split is fixed in the view V_T5D0C (Absence split), this split is used to refine the table AB.

In the previous steps, the partial periods that are created for an absence were fixed, and how the individual partial periods are to be valuated (paid or unpaid). However, you have not yet determined how these partial periods are to be treated with regard to social insurance regulations:

• Should the absence create a new partial period for social insurance (SI split)?

• Should the absence result in a reduction of SI days ? If yes, from which date ?

To assign such social insurance attributes, you must create processing classes. Absences are collected in a processing class, which , depending on their attributes (SI split, reduction of SI days) can be summarized. Possible processing classes are:

• Sickness

• Parental leave

• Health cure

• Military exercise

• and so on...

The SI attributes can be used in the standard system for combinations of absence valuation rules and processing classes.

• Processing class: Sickness and
• Absence valuation rule: Unpaid absence

The information in the internal tables AB and SV, in the view V_T5D0C (Absence distribution) and in the view V_T5D0A (Absence attributes) is required for the valuation of absences for social insurance. The standard system determines the start of the reduction of SI days according to the refined split in the internal table AB, using the entries in the view Absence distribution. If necessary, it also sets an additional SI split in the internal SI table, in accordance with the information from the view V_T5D0A (Absence attributes).