You can use this report to display the attendances and absences for each employee in a view for multiple employees. For example, you can display the employees who have leave in a particular month.

You can also access this report from report RPTABS50 (Attendance/Absence Data: Calendar View). If you call report RPTABS60 (Attendance/Absence Data: Multiple Employee View) directly, it evaluates one month. If, however, you access it from report RPTABS50, you can also evaluate alternative periods (for example, a period of 14 days).

Attendances/absences are indicated in the output list by their abbreviation (attendance/absence category). These abbreviations must first be set up when you customize attendance and absence types.

The selection period is defined as one month; the report evaluates the month in which the key date lies.

You can run the report to evaluate only attendances, only absences, or individual attendance or absence types, for example.

• To evaluate absences only:

• To evaluate all absences, leave the Absence types field blank in the selection screen.
• To restrict the absence types, enter the corresponding absence types in the Absence types field.

• To evaluate attendances only:

• To evaluate all attendances, leave the Attendance types field blank in the selection screen.
• To restrict the attendance types, enter the corresponding attendance types in the Attendance types field.

• To evaluate attendances and absences:

• To evaluate all attendances and absences, leave the Attendance types and Absence types fields blank on the selection screen.
• To restrict the attendance and absence types, enter the corresponding attendance or absence types in the Attendance types and Absence types fields on the selection screen.

• To evaluate attendance/absence categories (abbreviations for attendance/absence types):

• To evaluate all attendance and absence categories, leave the Attendance/absence category field blank in the selection screen.
• To restrict the attendance/absence categories, enter the corresponding abbreviation for the attendance/absence types in the Attendance/absence category field. This means that only the abbreviations specified in Customizing are taken into account.

Attendances/absences are displayed in the multiple-employee view by their attendance or absence category (abbreviation). In addition to the abbreviations defined in Customizing, the following symbols may appear:

• An asterisk (*) indicates that there are several attendances or absences on that day.
• A question mark (?) indicates that no abbreviation exists in Customizing for the corresponding attendance/absence type.
• A "less than" symbol (<) indicates that one of the attendances/absences of the following day is assigned to this day (previous day assignment).
• A slash (/) indicates that the employee is not active on this day.

1. Double-click on the abbreviation for the attendance/absence in the multiple-employee view to display more detailed information.
   The relevant infotype record appears.
2. To return to the multiple-employee view, exit the infotype record.

If attendances and absences occur on one day (indicated by an asterisk), you can choose in a dialog the infotype record to which you want to branch.

You want an overview of the employees in a particular personnel area who have leave in the current month.

1. Access the selection screen for report RPTABS60.
2. Choose Today as the key date.
3. In the Selection section of the screen, enter the relevant personnel area in the Personnel area field.
4. Select the Only evaluate absences checkbox in the Attendance/absence types to be evaluated section of the screen.
5. In the Absence types field, enter all absence types that concern leave.
6. Choose Execute.