Using the comments list you can list the existing comments to certain transaction data of an aspect. From within the list you can display, change, create, delete, copy and reassign comments.

You can restrict the selection of comments for transaction data by entering characteristic values. It is also possible to exclude comments from the selection that have been created for a certain characteristic. For example, if you only wish to see those comments where no regions were specified, you select the field Initial for the characteristic region. The system displays a list of comments found for your selection conditions.

You can sort this list according to certain characteristic values. To do this, choose Edit ® Sort. If you choose the characteristic company code, for example, the comments are sorted in ascending order according to company code.

With the help of the corresponding icons you can display, change or delete the comments. If you wish to create a comment for the selected transaction data, another dialog box appears.

• If you wish to enter the comment in SAPscript, enter a short text and select Continue. You can enter and format your text.
• If you want to upload the comment from a PC application, enter a short text and select Import.... You can select a file from your PC.

Using the function Comment list ® Copy comment, you can copy a comment and assign it to a second data record where you enter different characteristic values. Using Comment list ® Move comments, you can reassign a comment from one data record to another.

The necessary preparations for maintaining comments on transaction data are described in Customizing.