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Use

The last step in the vendor operation procedure involves importing information from the bank – return files (arquivo retorno) – and clearing the items.

Prerequisites

Ensure you have made all the required Customizing settings. In particular, note the special suffixes you need to use when you define the posting rules.

Procedure

To import the files, from the SAP Easy Access menu, choose Accounting ® Banks ® Incomings ® Bank Statement ® Import.

  1. Import the first return file, which is the bank's confirmation of the vendor operation transaction, as well as the payment you requested.
  2. Depending on the payment scenario, import the files as follows:
    1. If the customer pays as agreed, import the second return file, which clears the vendor operation document. It has the return code (código de movimento) 06, for payment.
    2. If the customer does not pay (scenario 2), import the second return file, which has the return code 30, for overdue payments. Importing this return file clears the vendor operation document, cancels the bank confirmation return file (the first file you imported from the bank), and reverses the original invoice.

Example

You have defined your posting rules in Customizing with the special suffixes (V1, V2, and ER) to distinguish the return files relating to vendor operation.

In step 1 above, your bank informs you of credit data in the first return file with the return code 02. You import the file, and the system posts the data with posting rule 02V1 (as you have defined in Customizing); this clears the original invoice. The algorithm is 30.

In the case that your customer pays the bank (step 2a), your bank then informs you of your customer's payment in the second return file with the return code 06. You import the file and the system uses posting rule 06V2 to clear the vendor operation document. The algorithm is 30.

If your customer does not pay the bank (step 2b), the bank informs you of overdue items with a return code 30. You import the file, and the system uses posting rule 30V2 to clear the vendor operation document, and posting rule 30V2ER to post a new invoice including bank interest (simple posting without algorithm).

See also:

Structure linkElectronic Account Statement

Structure linkPosting and Clearing

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