Examples for Transferring a Vendor Master Record
Initialization and Marking of Empty Fields when Transferring a Vendor Master Record
(1): Initialize your internal transfer structure with the special character. To do so, you can enter the special character at the beginning of the field, or fill the entire field with special characters. Then fill your internal structure with the specific field values, for example record type 1 and transaction code XK01.
(2): When creating the session, the batch input program determines the program, the initial screen, and the field names using the transaction code. The field values you entered manually are transferred.
(3): When the session is processed, the values you entered manually are inserted into the screens. Those fields in which you made no entry either remain blank, are filled with default values, or values are entered automatically by the system.
Using the account group LIFA (see the above figure, (a)), the system can automatically determine the number of the master record when it is saved.
Transferring a Vendor Master Record Using Batch Input:
(1) Session header record
In the session header record, transfer the user ID
BATCH , record type 0 , the batch input session name session-1 , and the client key 001 .(2) Header data
For the header data, transfer record type
1 , and the transaction code XK01 for creating a vendor master record. In the next field for the account number leave the special character for NODATA since the SAP System should assign the number automatically.However, you must specify an account group (in this example
LIFA ). The system uses this to determine the number range for the number assignment and the specifications for the screens. Since you also want to create company code-dependent data, specify the key for the company code (in this example 0001 ).(3) Subsequent data
Next, transfer the data for your business partner by specifying the record type 2 and the corresponding structure. When you are creating a master record, you must transfer the structures for which you have field values. You can omit all other structures for the data transfer.
Fields for which you are not transferring a value must contain the special character for NODATA.
Enter the form of address for the vendor and the name of the company in the appropriate fields. You do not need the extra fields for the name of the company (and therefore leave the fields Name 2, Name 3, and Name 4 blank). You also transfer an entry for the sort field, street, house number, and so on. You do not transfer the bank details since you want to enter these manually later in Financial Accounting. Then transfer the company code data and dunning data. Do not transfer purchasing data since the purchasing department will want to enter data for this area manually.
