Entering content frameProcess documentation Determining the Vendor Locate the document in its SAP Library structure

Purpose

To determine a purchase information record, the system searches for a valid vendor for

Process Flow

This graphic is explained in the accompanying text

Caution

If a source list requirement (at plant level) has been defined either in the material master record in the purchase view or in Customizing under Purchase ® Source List but no valid source list is present, the search is terminated and no price can be determined for the valuation.
  1. The system searches first for a quota arrangement.

Caution

You should note that to use the quota arrangement (plan and actual) in the material master record in the purchase view a quota arrangement usage must have been set.

If a valid quota arrangement exists, the system checks to see whether there are any permitted vendors. If this be the case the system searches for the vendor having the highest planned or lowest actual quota (in the case of materials only possible for the planned quota), depending on the settings in the valuation variant. In doing so the actual quota is calculated as the quota rating. For more information, see Structure link Allocation Quota Arrangement.
  1. If no quota arrangement or permitted vendor can be found, the system searches for a source list for the material.

If there is no valid source list the system checks whether a source list requirement (at plant level) has been defined in the material master record in the purchase view or in Customizing under Purchase ® Source List . If this is the case the additional search is terminated and no price can be calculated for the valuation.

If a valid source list exists, the system uses the vendor indicated as the fixed source of supply.
  1. If no such vendor can be found, the system checks to see whether you have defined in Customizing that a regular vendor can be set.

If a regular vendor has been defined, the system searches for it in the source list. If there is no regular vendor, the system searches the vendors in the source list for the vendor displaying the lowest net price in the info record.
  1. If even searching the source list proves fruitless and you have defined in Customizing that a regular vendor can be set, the system then searches for a vendor in every available info record.
  2. If there is no regular vendor or if you have specified in Customizing that the Regular vendor indicator in the info record is ignored, the system uses the vendor having the lowest net price of all the info records to calculate the price.

Result

Using the vendor that is found, the purchase information record is determined to be used for the valuation.

 

 

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