Importing the Proposal Pool (SAP Library - Setting Up and Coordinating Translation (BC-DOC-TTL))

Importing the Proposal Pool

Warning!

This functionality is not yet available in Basis Release 610.

We hope to deliver this functionality in one of the subsequent support packages for Basis Release 610. Please refer to note 0400197 in the SAP Online Service System. We will update this note as soon as the functionality is available again.

Use

This ensures that you continue to use the same translation memory in the new translation system, thus keeping your translations consistent.

It may be useful to import a proposal pool from a file to a local system for updating purposes, for instance, if you want to update a local system to the status of a more up-to-date system. You may need to import the proposal pool of another system, when a certain application area (which up till now was translated in a different system) moves into the local system.

Prerequisites

You need to make a number of settings to influence the way in which the proposal pool is imported from the file to the local system. The settings are as follows:

Import Locks

If you see the message Translation is active at present -> locks are required you need to set the parameter in the field next to this message. This parameter defines the locking logic during the import of the proposal pool.

Yes	This means that import locks are set during the import, which prevents entries in the proposal pool from being altered if a translator is currently editing them (this applies to both the source and target language).
No	This means that no import locks are set during the import. Here you need to ensure that no translator is working in the proposal pool in either the source or target language involved in the import.

Note

Setting import locks increases performance and can lead to import termination. If you can ensure that nobody is working in the proposal pool, then you can improve performance considerably by choosing No.

Import Mode

Priority of proposal pool entries

This parameter decides which proposal pool has priority over the other.

Local entries have priority	This means that the local proposal pool has priority in conflict cases. If you choose this option you need to make additional settings under Import conflicts. The local system standards and application standards are then handled according to the settings you make.
Import entries have priority	This means that the imported proposal pool has priority and overwrites the entries in the local proposal pool in cases of conflict. Exceptions in the local proposal pool are, however, retained. If you choose this option you need to make additional settings under Import conflicts. The local system standards and application standards are then handled according to the settings you make.
Adjust PP based on usage counters	If you choose this option, the system uses the where-used list as the basis for deciding which proposal 'wins' in cases of conflict. The proposal that has the highest usage counter will become the proposal in the target system. The where-used list data must be available in the system from which you have exported and the system to which you are importing a proposal pool. This means you need to select the option Write where-used list data when you run the evaluation in transaction SLWB in both systems.
Local entries are replaced	If you choose this option, entries in the local proposal pool are replaced by entries from the imported proposal pool.
Local entries remain unchanged	If you choose this option, entries in the local proposal pool are not replaced by entries from the imported proposal pool, and remain unchanged.

Test mode (no insertions or changes)

If you choose this option, the import is performed in test mode and the local proposal pool is not altered. The system outputs a log to show what would have happened if an import had taken place with these settings.

Import of Application-Specific Entries

Application standards

This parameter influences the way in which the application standards are imported from the file to the local system.

Insert	This means that the application standards from the imported proposal pool are inserted as application standards in the local proposal pool.
Do not insert	This means that the application standards from the imported proposal pool are not inserted and the local application standards are retained.
Only insert as exception	This means that the application standards from the imported proposal pool are inserted as exceptions in the local proposal pool.

Exceptions

This parameter influences the way in which the application standards are imported from the file to the local system.

Insert	This means that the exceptions from the imported proposal pool are inserted in the local proposal pool.
Do not insert	This means that the exceptions from the imported proposal pool are not inserted.

In both cases, the exceptions in the local proposal pool are retained.

Import Conflicts

If you choose either Local entries have priority or Import entries have priority in the Priority of proposal pool entries under Import mode, then you need to set additional parameters under Import conflicts.

Different system standards

This parameter influences what happens when a system standard in the local proposal pool and its corresponding system standard in the imported proposal pool are not identical.

Do not insert in case of conflict	This means that the system standard from the imported proposal pool is not inserted in cases where it is not identical to the system standard in the local proposal pool.
Insert as application standard	This means that the system standard from the imported proposal pool is inserted as an application standard in cases where it is not identical to the system standard in the local proposal pool.
Insert as exception	This means that the system standard from the imported proposal pool is inserted as an exception in cases where it is not identical to the system standard in the local proposal pool.

Example

If the local proposal pool has Exit as its system standard, and the imported proposal pool has Terminate as its system standard. The following would apply for the above settings:

If you have set Do not insert in case of conflict, the system standard of the local proposal pool remains Exit.
If you have set Insert as application standard, the system standard of the local proposal pool remains Exit, and Terminate becomes the application standard for the application from which it originates (e.g. FI).
If you have set Insert as exception, the system standard of the local proposal pool remains Exit, and Terminate becomes an exception for the application from which it originates (e.g. FI).

Different application standards

This parameter influences what happens when an application standard in the local proposal pool and its corresponding application standard in the imported proposal pool are not identical.

Do not insert in case of conflict	This means that an application standard from the imported proposal pool is not inserted in cases where it is not identical to the application standard in the local proposal pool, and the local application standard is retained.
Insert as exception	This means that in cases where an application standard from the imported proposal pool is not identical to the application standard in the local proposal pool, it is inserted as an exception for the application from which it originates (e.g. FI).

Longer local node text

This parameter influences what happens when a node text in the local proposal pool is longer than the node text in the imported proposal pool, and the system recognizes them as having the same meaning.

Do not insert in case of conflict	This means that the longer node text is not inserted in the proposal pool.
Insert as length variant	This means that the longer node text is inserted as a length variant.
Insert as new node text	This means that the longer node text is inserted as the new node text, and the shorter node text is defined as its length variant.

Procedure

Enter transaction /NSTMA in the command field and choose the Source language and Target language of the proposal pool you want to export.

Choose Transfer ® Import.

In the field next to Translation is active at present -> locks are required, choose whether to implement import locks or not. For more information, see Prerequisites above.

Under Import mode, define the Priority of proposal pool entries and choose whether you want to perform the import in Test mode only. For more information on these settings, see Prerequisites above.

Under Import of application-specific entries, define how you want Application standards and Exceptions to be handled. For more information on these settings, see Prerequisites above.

If you choose either Local entries have priority or Import entries have priority in the Priority of proposal pool entries under Import mode, define how you want conflicts to be handled under Import conflicts. For more information on these settings, see Prerequisites above.

Under File system, enter the name of the directory from which you wish to import the proposal pool in the Import directory field, and enter the name of the file in which this proposal pool is stored in the Import file field.

Choose Check to check the consistency of your entries.

If the system displays the message Proposal pool can be imported from file, you can schedule the import run.

Choose Schedule.

The system displays the dialog box Start Time, which offers you further selection options.

Choose either Immediate or schedule the job to run at night, by choosing Date/Time.

You can also schedule the run to start after a particular job or an event, by choosing After job or After event.

At operation mode refers to daytime or nighttime operation.

Save your entries.

The system displays a dialog box in which you can enter a printer name.

Enter a printer name in the Output device field and choose Continue.

The system displays a dialog box in which you can enter a background server on which you want the import to run.

Select a background server and choose Choose.

The system asks you if you want to schedule the job. Choose Yes.

Result

The contents of the proposal pool are exported. You can view the status of the import run by choosing Run administration.

After you have executed the import, you can also view a log of the results of the import run. For more information, see Export/Import Log.