Steps in a Workflow (MM-PUR-REQ)
If the release code with which the complete purchase requisition or the requisition item is to be processed according to the release strategy is workflow-relevant, a workflow is started and a release work item generated. If a user whom workflow control identifies as being responsible for this release code logs on to the system, this user will see this work item in his or her SAP Business Workplace inbox.
If, for example, a job is assigned to the release code as a processor ID and several users are allowed to work with this release code, all of these users will see the same work item in their inboxes.
An individual workflow is started for each workflow-relevant code.
The steps in a workflow are as follows:
The processing of the work item results in one of the events Release refused or Release effected. These events terminate the task Release requisition. The entire workflow is ended when the creator of the purchase requisition receives a confirmation via a work item and has processed this work item.
The terminating event Requisition significantly changed can also occur outside the workflow process.
Changes After the Start of the Release Procedure
Changes to a purchase requisition can only be made if no other user is currently processing the requisition and the requisition has not yet been converted into a purchase order or RFQ.
In the following, we discuss what happens when a purchase requisition for which the release procedure has already commenced is changed. The following possible situations may arise:
Since the first case does not necessitate another release strategy, it will not be discussed further here. For more information, refer to
Changes After the Start of the Release Procedure.
Significant change
The number of Pcs requested for Asset 3221 is increased to 5. As a result, the total value of the requisition item increases to $12,300. It is not possible to simply go ahead and make this change. The system issues a message; the release strategy must be re-determined (TF) and the release procedure restarted from the beginning.
If the change is significant, the right-hand path in the graphic would thus be taken, and the workflow terminated due to the occurrence of an event external to the workflow process. This has the following consequences: