Searching for Documents Using the Retrieval System
Use
The retrieval system assists you in searching for documents and texts of all types.
The retrieval system can be used to search for:
Report Documentation
Internal Service Requests
Prerequisites
You have prepared the
documents or group of texts, the subject of the search. To do so, generate a lexicon in Customizing under Basis ® Frontend Services ®
Generate a Lexicon for Report Search.
The more familiar you are with the terminology used in your group of texts and the more precisely you formulate your search request, the more accurate the search results, and the faster they will appear.
Features
You can formulate search requests
The documents that you are searching for must be in the same language as that in which the search request is formulated.
The system abstracts the root form of the word. Even where different grammatical forms are used in the search request and in the document, this facility enables the system to locate the same root.
We recommend you use a sequence of key words when searching. This requires less typing and leads to more precise search results.
The system displays the search results in a list. The search results are displayed in a list in descending order of relevance of the documents found to the search request (in other words, the list begins with the documents that match the search request most closely).
Interactive check of search terms found or inserted
During the search, the system automatically enhances the search results and inserts similar terms. The system would, when searching for the noun run, add the verb ran to the search. The user can check and, if desired, change the results of the search.
Even spelling errors do not deter from a successful search as long as the errors are phonetic. Words such as compare, cumpare, compair, compaire, for example, are all recognized as compare.