Reloading Archive Files - G/L Account Master Data (FI) (SAP Library

Reloading Archive Files - G/L Account Master Data (FI)

Prerequisites

Before reloading G/L accounts, you must ensure that the appropriate archive files are on the local drive so that the program can access them.

A G/L account can be reloaded if:

The chart of accounts for the account in question has been created
Every company code specified in the company code data for the account has been created
Master data that is also stored in the archive no longer exists at the company code level

Procedure

Choose General Ledger ® Periodic processing ® Archiving ® G/L accounts then Goto ® Reload.

The Archive Administration: Reload Archive Files screen appears.

Enter a variant name and choose Maintain.

The selection screen for maintaining variants appears.

You can limit the number of G/L accounts to be reloaded using the G/L Account selection criteria, meaning that only the G/L accounts from the number interval you specify are reloaded.

Enter the appropriate selection criteria and, if necessary, activate the following fields:

Test run

If you start the reload program in test mode, the system only simulates the reload run. The system does not change data in the database or in the archive.

Detail log

The detail log records information on each reloaded object. For more information, see Logs (FI).

Choose Back.

The system asks you whether you want to save your values. To save your data choose Yes.

The ABAP: Save Attributes of Variant screen appears, and you enter a description of your variant in the Description field.

Save the variant by choosing Save. To return to the Archive Administration: Reload Archive Files screen choose Back.
Make the following settings:

Select the archive from which data is to be reloaded

Enter the start date for the reload run

Enter the spool parameters for the reload run

Once you have entered your selection criteria and have set the archive selection, start date, and spool parameters, choose Execute.

To display the status of the jobs you created choose Goto ® Job overview.

The data is reloaded into the R/3 System and deleted from the archive. Note that G/L accounts that have been reloaded are not specially marked and are found in their original condition.

For more information on maintaining variants, see the SAP Library under Getting Started.