Entering content frameProcedure documentation Reloading Archive Files - Documents (FI) Locate the document in its SAP Library structure

Prerequisites

Before reloading documents, you must ensure that the appropriate archive files are on the local drive so that the program can access them.

Procedure

  1. Choose General Ledger, Accounts Receivable, or Accounts Payable ® Periodic processing ® Archiving ® Documents then Goto ® Reload.

    2. The Archive Administration: Reload Archive screen appears.

  2. Enter a variant name and choose Maintain.

    3. The selection screen for maintaining variants appears.

  3. The number of documents to be reloaded is determined using the following selection criteria:

The system only reloads documents posted in the company codes you specify.

The system only reloads those documents within the interval you specify.

The system only reloads those documents belonging to the document type you specify.

The system only reloads documents posted in the time period you specify.
  1. Enter the appropriate selection criteria and, if necessary, activate the following fields:

If you start the reload program in test mode, the system only simulates the reload run. The system does not change data in the database or in the archive.

The detail log records information on each reloaded object. For more information, see Logs (FI).

The system only displays information on incorrect objects in the log, that is, on objects that were not successfully reloaded. This is a shortened version of the log.
  1. Choose Back.

    2. The system asks you whether you want to save your values. To save your data choose Yes.

    The ABAP: Save Attributes of Variant screen appears, and you enter a description of your variant in the Description field.

  2. Save the variant by choosing Save. To return to the Archive Administration: Reload Archive screen choose Back.
  3. Make the following settings:
  1. Once you have entered your selection criteria and have set the archive selection, start date, and spool parameters, choose Execute.

To display the status of the jobs you created choose Goto ® Job overview.

Note that documents are not specially marked as having been reloaded and appear in their previous condition.

For more information on maintaining variants, see the SAP Library under Getting Started.

This graphic is explained in the accompanying text

You cannot reload archives created before a local currency changeover (LCC) and containing converted company codes. You cannot reload documents from converted company codes that were archived before the local currency changeover.

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