Entering content frameProcedure documentation Maintaining Archiving Variant (FI-SL) Locate the document in its SAP Library structure

Procedure

  1. Choose Accounting ® Financial Accounting ® Special Purpose Ledger ® Periodic Processing ® Archiving then Write.

The Archive Administration: Create Archive Files screen appears.

Note

Before you start the archiving program, you should ensure that you have maintained the Customizing settings for archiving. These include the size of the archive file and variants for the test and production run of the deletion program.

For more information on this topic, see Archiving Object-Specific Customizing.
  1. Enter the required information for the archiving.

    2. Since the archiving programs run in the background, you have to enter an existing variant or create a new one. The variant contains the selection criteria for the totals and/or line item records you want to archive.

  2. To create a variant, enter the name of the variant and choose Maintain.

    3. The screen Maintain Variant: Report RGUARCSL, Variant <variant name> appears.

  3. Enter the selection criteria, the processing information, and the additional settings, as required.

    4. For more information about the fields and settings on this screen, see Variant Settings for Archiving FI-SL).

  4. Choose Continue.

    5. The system displays another screen on which you enter a description for your variant. Save your variant.

  5. To return to the Archive Administration: Create Archive Files screen choose Back.
  6. Enter the start date for the archiving session and save your entries. You return to the previous screen.
  7. Enter the spool parameter information for the archiving session. Here you enter the background printer parameters for the archiving log.
  8. Once you have maintained the selection criteria, start date, and spool parameters, start the archiving program by choosing Execute.

Result

Once you have created the archiving job and started the archiving program, the system copies the totals records and line items to archive files. If you have selected the process control Archive or Archive with Deletion and selected the automatic start in the Settings for the Deletion Program, the system starts a deletion program with the relevant deletion variant for each archive file. The deletion program rereads the data to be deleted from the archive files and deletes it from the database.

To display the status of the job you have created choose Goto ® Job Overview.

 

 

 

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