Entering content frameProcedure documentation Creating Archive Files - Check Data (FI) Locate the document in its SAP Library structure

Procedure

  1. Choose General Ledger, Accounts Receivable, Accounts Payable or Banks ® Periodic processing ® Archiving ® Checks then Archive.

    2. The Archive Administration: Create Archive Files screen appears.

  2. Enter a variant name and choose Maintain.
  3. Define the variant by specifying the following selection criteria:

If you set this indicator, the system selects Human Resources checks only. If it is not set, the system selects checks from Financial Accounting only.
  1. Having entered the selection criteria above, you can now maintain the following program parameters where necessary:

Note that only cashed or voided checks can be archived. Here you can specify a minimum number of days a check must have been in the system before if can be archived.

The system uses this date to determine if a check can be archived. Unless you specify otherwise, today’s date will be adopted.

If you start the archiving program in test mode, archiving is only simulated. The system neither writes data to archive files nor deletes data from the database.

The detail log records information on each archived object. For more information, see Logs (FI).
  1. Enter an archive description.

A short text added to help identify the archiving session within archive administration.
  1. Choose Back.

    2. The system asks you whether you want to save your values. To save your data choose Yes.

    The ABAP: Save variant attributes screen appears, and you enter a description of your variant in the Description field.

  2. Save the variant by choosing Save. To return to the Archive Administration: Create Archive Files screen choose Back.
  3. Maintain the Start date and the Spool parameters for the archiving session.
  4. Once you have maintained the above selection criteria, start date, and spool parameters, you can execute the archiving session by choosing Execute.

To display the status of the jobs you created, choose Goto ® Job overview.

For more information on maintaining variants, see the SAP Library under Getting Started.

 

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