Creating Archive Files - Payment Requests (FI) (SAP Library

Creating Archive Files - Payment Requests (FI)

Procedure

Choose Accounting ® Financial accounting ® Banks ® Periodic processing ® Archiving ® Payment requests then Archive. The Archive Administration: Create Archive Files screen appears.

Enter a variant name and choose Maintain.

You can determine the number of payment requests that are to be archived using the following selection criteria:

Company code

The system archives only those payment requests posted in the company codes you specify.

Key number

The system archives only those payment requests within the interval you specify.

X-Customer items

The system archives payment requests for customers.

X-Vendor items

The system archives payment requests for vendors.

X-G/L account items

The system archives payment requests for G/L accounts.

Having entered the selection criteria above, you can now maintain the following program parameters where necessary:

Archiving period (in days):

The system only archives those payment requests that are in the system longer than the archiving period.

Test run

If the archiving program is started in test mode, archiving is only simulated. The system neither writes data to archive files nor deletes data from the database.

Choose Back.

The system asks you whether you want to save your values. To save your data choose Yes.

The ABAP: Save variant attributes screen appears, and you enter a description of your variant in the Description field.

For more information about editing variants, see creating archive files.

Save the variant by choosing Save. To return to the Archive Administration: Create Archive Files screen choose Back.

Maintain the Start date and the Spool parameters for the archiving session.

Once you have maintained the above selection criteria, start date, and spool parameters, you can execute the archiving session by choosing Execute.

To display the status of the jobs you created choose Goto ® Job overview.

Result

If every condition for archiving has been met, the system writes the archived documents to external archive files. The system then starts a delete program for each archive file. This program rereads the data to be deleted in the archive files and then deletes it from the database.