Entering content frameProcedure documentation Creating Funds Commitments

  1. Choose one of the following:
    1. Accounting ® Controlling ® Cost Center Accounting ® Actual Postings ® Funds Commitment ® Create
    2. Accounting ® Controlling ® Internal Orders ® Actual Postings ® Funds Commitment ® Create
    3. Logistics or Accounting ® Project System ® Financials ® Actual Postings ® Funds Commitment ® Create

    The screen Create Funds Commitment appears.

  2. Enter the necessary data.
    1. Document type

      2. The document type categorizes your documents and controls whether it is possible to enter negative values in the funds commitment, in order, for example, to depict credit memos in the system.

    2. Document date
      Date the original document was issued

      3. The system proposes today’s date, which you can overwrite.

    3. Document number

    If you have stipulated external number assignment for the funds commitment, enter the desired document number here. The number interval for internal or external number assignment is defined in the IMG for the application.

  3. You have the following alternatives:
    1. If you want to enter several funds commitment items simultaneously, choose This graphic is explained in the accompanying text Fast Entry.
      Here, you can specify a reference to another funds commitment, and enter amounts and account assignments for each funds commitment item.
    2. If you want to enter a single funds commitment item, choose This graphic is explained in the accompanying text Detail Screen.
      Here, you can use all the functions available for editing document items.
  4. Enter data as required.
    1. Order, WBS element, or Cost center

      2. The account assignment objects must have a status which permits the business transaction Funds commitment. For more information on status management, refer to Structure linkGeneral SAP Status Management .

      In statistical internal orders or WBS elements (to which no effective costs are charged, but where values are maintained for information only), you must specify another, actual account assignment object (for example, a cost center).

    2. Enter the following information in the detail screen:
      1. Cost center

        2. There is no status management for this account assignment object.

      2. Material or Vendor

        3. If you know which material or vendor is likely to call on the funds commitment, you can enter the relevant details here. The system checks that the material/vendor exists in the system.

      3. Quantity and Price

    Instead of a funds commitment amount, you can enter a quantity and unit price.

  5. Save your input by choosing This graphic is explained in the accompanying text.

Result

When you save the funds reservation, the system tells you the document number for the funds reservation posted (internal number assignment).

The funds commitment leads to a cost commitment being recorded in the account assignment object. This happens regardless of whether commitment management is active for your:

Funds commitments assigned to WBS elements, networks, or internal orders are subject to active budget availability control. The funds commitment checks whether the available budget is still sufficient. Account is taken of tolerance limits defined above and below the budget.

If the funds commitment leads to a particular tolerance limit being overrun, the system can trigger various actions, such as a:

For more information on availability control, read Structure linkAvailability Control.

 

 

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