Deleting Cost Centers

Prerequisites

You can delete Cost Centers either individually or using collective processing.

You can only delete cost centers in the current controlling area if no transaction data exists for the affected fiscal year in either the cost center or in an activity type of the cost center in the plan, commitments or in the actual. You are also not allowed to plan any statistical key figures. The system carries out the appropriate checks.

1. To delete individual cost centers, from the Cost Center Accounting menu, choose Master data ® Cost center ® Individual processing ® Delete .

To delete several cost centers at the same time, from the Cost Center Accounting menu, choose Master data ® Cost center ® Collective processing ® Delete.

2. To delete one cost center, enter the cost center on the appropriate initial screen for individual processing.

To delete more than one cost center, on the initial screen for collective processing, enter the criteria by which you want to select the cost centers. The following selection criteria exist for cost centers:

1. Cost center or cost center interval
2. Cost center group
3. All cost centers in a controlling area
4. Selection variant (see: Selection Variants)

You save selection criteria for cost centers in a selection variant. You can use the variant to select all cost centers with the same entries in one or more master data fields.

1. To create new selection variants, select Selection variant and choose Selection variant ® Create.

- In the list of cost center fields, enter the criteria by which the cost centers are to be selected. For example, you can select all cost centers belonging to a given company code .

- Save your entries.

- Enter a variant name and a description for your variant.

- Save your entries.

2. To change an existing selection variant, select Selection variant and then choose Change selection variant.
3. To display existing selection variants, select Selection variant and then choose Display selection variant.
3. Select one of the criteria and enter the appropriate selection parameters.
4. Enter a time period in which the selected cost center/s are valid.

Cost centers that you want to delete must exist in the selected time period. However, you can select these cost centers even if the validity period for the cost centers overlaps with the selected time period.

Deleting Cost Centers Online

5. Before you delete one or more cost centers, you should check in a test run which of the selected cost centers may be deleted.

To do so, accept the default values for the Test run and choose Execute.

1. The system carries out comprehensive checks on dependent data.

The system displays a list of the cost centers that can be deleted.

The system displays a list of those cost centers that you cannot delete. For each cost center, the system details the dependent data preventing deletion.

The lists are displayed using ABAP List Viewer (see: ABAP List Viewer).

2. Return to the initial screen and correct the entries for the selection, if required.
6. To delete one or more cost centers, deactivate Test run and choose Execute. Answer the confirmation prompt with Yes.

The system lists those cost centers that it deleted.

It also lists all those coste centers it did not delete. For each cost center, the system details the dependent data preventing deletion.

The lists are displayed using ABAP List Viewer (see: ABAP List Viewer).

Deleting Cost Centers in the Background

7. If you want to delete a large number of cost centers, the checks for dependent data take some time. You should therefore carry out the deletion in the background at times of minimal system usage.

To do so, choose Background processing.

8. Choose Execute and answer the confirmation prompt with Yes.
9. Enter a job name in the dialog box.
10. Enter a date and time for the planned start or select Immediate start.

You can also define from which date and from which time no more starts should occur.

11. Choose Confirm to leave the dialog box. In the next dialog box, choose Save.

The system deletes the cost centers at the specified time.

12. To check the current status of the job, choose System ® Own jobs ® Job overview ® Execute.