Carrying Out the Changeover 

Usage

To convert the customer data, you will schedule the conversion reports as batch jobs in the background.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    System ® Services ® Reporting

    Transaction Code

    SA38

  2. On the ABAP: Execute Program screen, enter the following data:
    3.

    Field

    Data

    Program

    SAPREWU6 (currency conversion in sales and distribution)

    This is a framework report program for sales and distribution. It accesses two further report programs in the background, SDEWUDEB (customer master) and SDEWUORD (sales documents).

    For a conversion in purchasing, you require the report SAPREWU5 which triggers the report RM06KLFM (vendor master) in background.

  3. Choose .
  4. Enter the following data in the Currency Conversion in Sales screen:
    5.

    Field

    Data

    Customer number

    your customers

    New currency

    EUR

    Only selected customers

    Select

    Deactivate change documents

    Select

    For the currency conversion in sales, the Old currency field is an optional entry. The advantage of this is that the system in this case not only considers the local currency DEM but also objects that exist in other currencies taking part in the EMU. These are also converted to EUR automatically. However, you must make an entry in the New Currency field.

    In purchasing, both currency fields are required entry fields for the currency conversion.

    In this scenario, we restrict ourselves to those customers only that were designated using the Euro Workbench beforehand. The checkboxes for the selection of the data types to be converted (master data or sales documents) of the customer will be deactivated because the general principles is for all designated data types to be converted.

    Create a variant.

  5. Choose Goto ® Variants ® Save as variant.
    6.
  6. Save as Variant screen: enter a user-defined variant name and a user-defined meaning.
  7. Choose .

    8. The system confirms that the variant has been saved.

  8. Choose System ® Services ® Jobs ® Define Job.
  9. Enter the following data in the Define Job screen:
    10.

    Field

    Data

    Job name

    Example: euro

    Job class

    A

  10. Choose .

    11. The system displays the Create Step 1 dialog-box.

  11. Use matchcodes to select your variant. Then choose .
  12. Choose Check.
  13. Choose .
  14. This returns you to the Define Job screen. Choose Start Condition.
  15. On the Start Time screen, choose Immediate. You can also execute the job periodically, so that the currency conversion can be executed on a specific date for the selected customers or vendors.
  16. Choose Check.
  17. Choose .

    18. You can see that the Job start is stipulated to take place immediately.

  18. On the Define Background Job screen, choose Save again.

    19. The system confirms that a job with Released status has been created.

  19. Choose Goto ® Job Overview, to see the job overview. Make sure that the job name corresponds to the job you previously created. Choose Execute.

    20. In the job overview you can recognize your status (ready). However, the status only shows that the processing has been completed. It does not give any detailed information about the conversions.

  20. Select the name of your job and choose Job Log.

    21. The job log explains that the conversion to euros has been processed successfully, which conversions have been done, and at what exchange rate.

  21. Choose until you reach the euro workbench screen.

    22. You can see the number of conversions processed today under Completed Today.

  22. Choose Create again.

This brings you to the planning table again. The status should now be "C" (processing completed). However, the status does not give any detailed information about the conversions.

To ensure that the changeover has been successfully processed, you can have a look at the display for customer master data, orders, scheduling agreements, and contracts as described in one of the previous steps. The currency should now be EUR for master data and open activities.