Receiver Rules 

Receiver rules control how receiver tracing sizes are determined. The following receiver rules can be used for receiver tracing factors:

Variable portions

A variable portion is allocated to each receiver, based on values found in the FI-SL summary database (which is used as the basis for the allocation). The totals table is thus used as the basis for the allocation.

To define an allocation with variable portions, you specify dimensions and values for determination of the variable portions under Receiver tracing factors.

You could define an allocation so that the system checks the headcount of the cost centers in the receiver(s) to determine how the amount from the sender(s) should be assessed/distributed. This example assumes that the headcount was entered in the system by cost center (for example, as the statistical key figure Employees). Before the allocation is carried out, the system uses the variable portions in the summary database to check the personnel level of the cost centers.

Variable portions

Sender

Receiver tracing factor

Receiver

Cost center 200 (administration)

Statistical key figure

Employees

Cost centers 100

(EDP): 300

(Marketing) and (Sales): 400

When allocating amounts using variable portions, the system:

  1. Checks the database summary records of the sender, for the cost center 200 administration. Finds the amount 1,000 that will be assessed/distributed.
  2. Checks the database records defined as a result of the tracing factor for the personnel level of the cost centers EDP, Marketing, and Sales to determine the current receiver tracing factors. The amounts are:
    3.

    EDP (100)

    Personnel level 40

    Sales (300)

    Personnel level 60

    Marketing (400)

    Personnel level 100

  3. Totals the database summary records of the tracing factor for the headcount in EDP, Marketing, and Sales. The total headcount is 200.
  4. Divides the amounts of the receiver control objects (individual receiving cost centers) by the total amount, in other words 200, to determine a percentage for each variable portion value. The percentages are:
    5.

    EDP (100)

    40/200 = 20%

    Sales (300)

    40/300 = 30%

    Marketing (400)

    40/400 = 50%

  5. Uses the determined percentages to perform allocation to the relevant cost centers (receiver). Each of these contain the percentage that was determined. The allocation result is as follows:

EDP (100)

20% of 1000 = 200

Sales (300)

30% of 1000 = 300

Marketing (400)

50% of 1000 = 500

Fixed amounts

A specific fixed amount is allocated to each receiver. The amount credited to the original sender or assessment account is the sum of the receiver's fixed amounts and is also dependent upon the sender rule.

When you assess/distribute data using fixed amounts:

The same fixed amount is assessed/distributed to the receiver each time the allocation cycle is executed.

Fixed percentages

A fixed percentage is assessed/distributed to each receiver, based on the amount to be allocated from the sender. You can define the percentage that should be assessed/distributed to each receiver. This percentage cannot be over 100%.

When you process data records using fixed percentages:

Each time the allocation cycle is carried out, the same percentage amount is assessed/distributed to the receiver. If you enter less than 100%, the sender is only credited with the percentage amount that you enter. The sender base is always 100%.

Fixed percentages

Sender (amount)

Receiver values

Result (amount)

1000 EUR

Cost center 100: 10%

Cost center 100: 100 EUR

Cost center 200: 10%

Cost center 200: 100 EUR

Cost center 300: 50%

Cost center 300: 500 EUR

The sender balance is 300 EUR after the allocation is carried out.

Fixed portions

A fixed portion is assessed/distributed for each receiver. The system handles fixed portions in the same way as variable portions.

The only difference with fixed portions is that you determine which portion is assessed/distributed.