@ Entering the Cash Payments 

Usage

You now make a cash purchase of office materials, and transfer some of the cash to the bank. The cash journal entries are only posted to the general ledger when you have posted the saved amounts.

Prerequisites

For the cash purchase we use account 476000, which requires a cost accounting assignment, and for the cash transfer to the bank, we use the bank clearing account 113131.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Accounting ? Financial Accounting ? General Ledger ? Document Entry ? Cash Journal Posting

    Transaction

    FBCJ

    The Cash Journal screen appears.

  2. Choose Change cash journal. Enter either company code 1000 with cash journal 0001 for Germany, or company code 3000 with cash journal 0003 for North America.
  3. Enter the following data:
    4.

    Field

    Europe

    North America

    Data Selection

    		 @ @

    Display period

    Today

    Today

    Cash journal (defaulted)

    Petty cash (cash journal)

    Petty cash (cash journal)

    Company code

    IDES AG

    IDES US INC

    The opening balance can vary, if cash receipts or cash payments have already occurred. If no opening balance is displayed, change the display period to This week or Current period.

  4. Choose the Payments tab page, then enter the following data:
    5.

    After each business transaction, choose .

    Field

    Europe

    North America

    1st Business transaction (use the F4 input help)

    Cash purchase of office materials

    Cash purchase of office materials

    Amount

    1000

    1000

    Recpt Recipient

    IDES AG

    IDES US INC

    Text

    Any text

    Any text

    Cost center

    1000

    1000

    2nd Business transaction (use the F4 input help)

    Cash transfer to the bank

    Cash transfer to the bank

    Amount

    for example, 2,000

    for example, 2,000

    Text

    Any text

    Any text

  5. Select the business transaction Cash purchase of office materials, then choose to copy the business transaction.
  6. Choose .
  7. Choose Save.

    8. The cash journal entries have now been saved locally and the balances recorded. The system automatically assigns document numbers to the business transactions.

    You can still delete the saved entries if the corresponding receipt has not yet been printed. If you wanted to do this, you would select your business transaction, then choose .

  8. Select the business transaction Cash Purchase of Office Materials, then choose Print receipt.

    9. You see the print preview of the acknowledgement of receipt.

  9. Choose .
    10.

    The cash journal entries have still not been updated to the general ledger. This means that no FI follow-on documents exist yet.

  10. Choose Post.
    11.

    In the Document status column you can see the status of the cash journal entry: red (entries have been entered), yellow (entries have been saved), green (entries have been saved and posted to the general ledger).

  11. Select the business transaction Cash Purchase of Office Materials, then choose FI follow-on documents.
  12. In the List of Documents in Accounting dialog box, choose Accounting document.

    13. The document overview appears.

  13. Choose .
  14. Remain on the Cash Journal screen.

Result

You have entered the cash payments in the cash journal, and entered the postings to the G/L and customer accounts. In the balance display for the display period, you can see the number of receipts. The total payments has been increased by the posted amounts.

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