@ Entering the Cash Receipts 

Usage

In this process step, the customer pays the invoice in cash. The amount is posted directly to the cash journal. You also enter a cash transfer from the bank. The cash journal entries are only posted to the general ledger when you have posted the saved amounts.

Prerequisites

We have defined bank clearing account 113130 for the cash transfer from the bank.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Accounting ? Financial Accounting ? General Ledger ? Document Entry ? Cash Journal Posting

    Transaction

    FBCJ

    The Cash Journal screen appears.

  2. Choose Change cash journal. Enter either company code 1000 with cash journal 0001 for Germany, or company code 3000 with cash journal 0003 for North America.
  3. Enter the following data:
    4.

    Field

    Europe

    North America

    Data Selection

    		 @ @

    Display period

    Today

    Today

    Cash journal (defaulted)

    Petty cash (cash journal)

    Petty cash (cash journal)

    Company code

    IDES AG

    IDES US INC

    Balance display for display period

    		 @ @

    Opening balance (defaulted)

    1000

    1000

    The opening balance can vary, if cash receipts or cash payments have already occurred. If no opening balance is displayed, change the display period to This week or Current period.

  4. Choose the Receipts tab page, then enter the following data:
    5.

    After each business transaction, choose .

    Field

    Europe

    North America

    1st Business transaction (use the F4 input help)

    Payment from customer

    Payment from customer

    Amount

    1000

    1000

    Customer

    1000

    3350

    Recpt Recipient

    Customer name

    Customer name

    Text

    Any text

    Any text

    2. Business transaction (use the F4 input help)

    Cash transfer from the bank

    Cash transfer from the bank

    Amount

    for example, 5000

    for example, 5000

    Text

    Any text

    Any text

  5. Choose .

    6. The journal status displays a red traffic light, which means that the cash journal entry has only been entered in the system.

  6. Choose Save.

    7. The cash journal entries have now been saved locally and the balances recorded. The system automatically assigns document numbers to the business transactions.

    If required, you could still delete the saved entries if the corresponding receipt has not yet been printed. If you wanted to do this, you would select your business transaction, then choose .

  7. Select the business transaction Payment from customer, then choose Print cash journal.

    8. You see the print preview of the acknowledgement of receipt.

  8. Choose .
    9.

    The cash journal entries have still not been updated to the general ledger. This means that no FI follow-on documents exist yet.

  9. Choose Post.
    10.

    In the Document status column you can see the status of the cash journal entry: red (entries have been entered), yellow (entries have been saved), green (entries have been saved and posted to the general ledger).

  10. Select one of the business transactions, then choose FI follow-on docs.
  11. In the List of Documents in Accounting dialog box, choose Accounting document.

    12. The document overview appears.

  12. Choose until the overview tree appears.

Result

You have entered the cash receipts in the cash journal, and entered the postings to the G/L and customer accounts. In the balance display for the display period, you can see the number of receipts. The total receipts has been increased by the posted amounts.

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