Storing Outgoing Documents (RE) 

Use

If you want to have a good overview of your outgoing correspondence, you can optically archive it as a document and assign it to the relevant objects in the Real Estate component.

You can store your own user-defined correspondence in external storage systems as well as using the storage function of the SAP ArchiveLink in the standard system. For further information, refer to the documentation of the SAP ArchiveLink component.

You can optically archive documents related to the following:

Prerequisites

The SAP ArchiveLink (BC-SRV-ARL) component is installed in your system.

In Customizing for Real Estate, you have flagged the Optical archive installed indicator and chosen SAPscript as the word processing system (R/3 Real Estate ® Correspondence ® Basic Settings for Correspondence in Real Estate).

Process Flow

Storing outgoing documents

Print the correspondence using the menu options available.

Each time you print a letter, it is saved in electronic format (PDF - Portable Document Format - PDF) and assigned to the respective object.

Document display

When you are editing or displaying an object, you can also display the assigned documents (correspondence).

For further information on how to manage other documents required in the business processes of the Real Estate component, refer to Document Management (RE).