Preparations for Changing Vendor Master Records (SAP Library - Accounts Receivable and Accounts Payable)

Preparations for Changing Vendor Master Records

In the following steps, you set the requirements for:

Selecting fields from the vendor master records for the programs for displaying change documents or

Assigning an authorization with which you can protect fields from the vendor master records from being changed

The authorization is optional. You only need it if not every accounting clerk who has authorization for changing vendor master records is to be authorized to change all the fields of a master record.

The contents of the protected fields continue to be displayed to all users. But only those to whom you have allocated the change authorization for the protected fields can change these fields.

Requirements for the authorization check

The users to whom you want to assign this special change authorization must have the general change authorization for the vendor master records (Financial Accounting basic settings within the Implementation Guide).

To be able to assign this special authorization, proceed as follows:

1. First of all you define field groups (see define field groups for vendor master records).

These groups combine the fields which are to be protected together.

2. Afterwards you allocate the master record fields which are to be particularly protected to the groups (see group fields from the vendor master records ).

3. You then define the authorization by specifying required groups for the Vendor: Change authorization for particular fields authorization object.

4. Lastly you allocate the authorization to the required profile.

The profiles are stored in the user master record of the accounting clerk. The authorizations become effective once they are in these.