Document Management 
Document Management
The information contained in this info object is relevant to the material master for industry and to the article master for retail. Retail customers are requested to substitute article for material.
Use
A material may have various documents such as drawings and photographs assigned to it. The system differentiates between these documents by means of the document type. If your company uses SAP’s document management system, you can manage documents and assign existing documents to a material in the material master record. Document data is managed at client level.
Features
In the standard R/3 System, the document type Design drawing is preset as the standard document type, though, if required, your system administrator can define a different standard document type in Customizing for the Material Master in
Make Global Settings.If one document of the standard document type has been assigned to the material, the details are displayed directly on the Design documents assigned subscreen. In the standard R/3 System, this subscreen appears on the:
You access the Other Basic Data screen from the Basic Data screen by choosing Other basic data.
If the document is not of the standard document type, the No link indicator is set on the Design documents assigned subscreen. You can display such documents by choosing Additional data
® Document data. The No link indicator is also set if a document has not yet been assigned to the material.If more than one document of the standard document type has been assigned to the material, the Several links indicator is set on the Design documents assigned subscreen. You can view these documents by choosing Additional data
® Document data.Activities
You can create links to documents by choosing Additional data
® Document data from any of the user department data screens. For more information, see Assigning Documents to a Material Master Record.If you specify a reference material when creating a material master record, the system copies any document data from the reference material. However, for it to display data on a document of the standard document type directly in the material master record, you must first adopt the document. You do this from any of the user department data screens by choosing Additional data
® Document data to access and confirm the Document data screen.If your company does not use SAP’s document management system, you can use the Drawing subscreen to directly enter data on a design drawing.
Additional Information
SAP library documentation
CA Document Management