Creating Physical Inventory Documents 

Use

You can use a folder to create the physical inventory documents for a physical inventory with a complete inventory count.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Logistics ® Materials Management ® Physical Inventory ® Sessions ® Create Phys.Inv.Docs ® W/o Special Stock

    Transaction Code

    MI31, MI01,SM35, MI22

  2. Enter the following data:
    3.

    Field

    Data

    Material
    to

    400-300
    400-500

    Plant

    1100

    Storage location

    0001

    Planned count date

    Today’s date

  3. Choose Acc. to stck
  4. Enter the following data:
    5.

    Field

    Data

    Unrestricted-use

    Select

    In quality inspection

    Deselect

    Incl. inventoried materials

    Select

    This process is limited to performing the physical inventory for unrestricted-use stock.

  5. Choose .

    6. A log appears containing all items, for which, according to your selection, a physical inventory should be carried out. The system issues a message in the status line stating that session XXX has been created.

  6. To process this session, choose Process session.
  7. Select your session and choose Process.
  8. In the Process Session MB_XXX dialog box, select Process/foreground, then choose Process.
  9. In the Create Physical Inventory Document dialog box, keep choosing , until the processing of the session is completed.
  10. In the Information dialog box, choose Exit batch input.
  11. Call up the transaction as follows:
    12.

    Menu Path

    Logistics ® Materials Management ® Physical Inventory ® Sessions ® Create Phys.Inv.Docs ® W/o Special Stock

    Transaction Code

    MI31

  12. Enter the following data:
    13.

    Field

    Data

    Material
    to

    Y-351
    Y-353

    Plant

    1100

    Storage location

    0001

    Materials marked for deletion

    Deselect

    Planned count date

    Today’s date

  13. Choose Acc. to stck
  14. Enter the following data:
    15.

    Field

    Data

    Unrestricted-use

    Select

    In quality inspection

    Deselect

    Incl. inventoried materials

    Select

    Incl. inventoried batches

    Select

    This process is limited to performing the physical inventory for unrestricted-use stock.

  15. Repeat steps 5 to 10.
  16. Call up the transaction as follows:
    17.

    Menu Path

    Logistics ® Materials Management ® Physical Inventory ® Environment ® Phys. Inv. Doc for Mat.

    Transaction Code

    MI22

  17. Enter the following data:
    18.

    Field

    Data

    Material
    to

    400-300
    400-500

    Phys. inventory doc.

    No entry

  18. Choose .

    19. The system displays the physical inventory document. Make a note of the physical inventory document number.

  19. Position your cursor on the physical inventory document number, then choose Display document.

    20. A physical inventory document has a status at both header and item level. This shows the processing status of the item and/or the entire document. After a document has been created, the status in the header and the item area is Not yet counted. To display the document header, choose . Choose . To display the status of the individual items, choose Phys. Inv. history. To switch between the items, choose or .

  20. Choose , until the Display Physical Inventory Document for Material screen appears.
  21. Repeat steps 17 to 19 for materials Y-351 to Y-353.
  22. Choose until the overview tree appears.