Comparing Quotations 

Use

In the following process step, you first compare the quotations that have been submitted. From the quotation comparison list created, you can see which are the best prices for individual items and which vendor has submitted the most favorable quotation overall. A purchase order can be created on the basis of either the lowest overall quotation or the lowest quote for individual items.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    From the RFQ/Quotation node, choose Quotation ® Price Comparison.

    Transaction Code

    ME49, ME13, ME47, ME62

  2. Enter the following data:
    3.

    Field

    Data

    Purchasing organization

    1000

    Collective RFQ

    Your collective number

  3. Choose .
  4. The system shows an overview of the available quotations, sorted according to lowest total price. The lowest individual prices are marked accordingly.

    5. The quotation price comparison list shows the lowest individual prices. You can save these for the relevant materials as market prices in order to document them as generally valid.

    Make a note of the lowest individual prices with the relevant material number. You will need this data later.

  5. Select the lowest price for the material R-1150 and choose Edit ® Save market price.

    6. A dialog box appears, stating that Price from quotation XXX will be saved as market price.

  6. Choose .

    7. A message appears in the status line indicating that the market price for material XXX has been saved.

  7. Repeat steps 5 to 7 for materials R-1160 and R-1170.

    8. As a further aid to the decision-making process, you have the option of displaying the current vendor evaluations for vendors 1010 and 1030.

  8. Position the cursor on one of the two vendors (Bidder line) and choose Environment ® Vendor evaluation.

    9. The system provides information on the main criteria, the corresponding scores, and their weighting in the calculation of the overall score (which is also shown).

    Furthermore, from within the price comparison list you can have information records created or updated. In the process, the conditions from the quotation items are adopted in the info record. This is not possible for the one-time vendor 1950 because a collective account is involved in this case.

    To access the Price Comparison List in Currency EUR screen, choose .

  9. Select the most favorable individual quotation line for material R-1160 and choose Quotation.
  10. Enter the following data:
    11.

    Field

    Data

    InfoUpdate

    B

  11. Choose .

    12. After saving, you can view the purchasing info records.

  12. Reselect the item you have just processed and choose Quotation.
  13. Choose Environment ® Info record.
  14. Choose Conditions.

    15. The system displays the conditions that have just been adopted from the quotation.

  15. Choose until the Price Comparison List in Currency EUR screen appears.
  16. Repeat steps 9 to 14 for the most favorable quotation item for material R-1170. For both materials note the vendor numbers of the most favorable quotation.

    17. On the Display Gross Price Condition (PB00): Condition Supplements screen, the RL01 condition is not displayed as it concerns a header condition of the vendor 1030.

  17. Choose until the Price Comparison List in Currency EUR screen appears.

    18. Make a note of the RFQ/Quotation number of one-time vendor 1950 in order to issue a purchase order to this vendor.

  18. Choose until the overview tree appears.