Planning Pers. Costs in HR for Current Year Using Projected Pay 

  1. Call up the transaction as follows:
    2.

    Menu Path

    Human Resources ® Personnel Management ® Personnel Cost Planning ® Scenario Group ® Create ® Projected Pay

    Transaction Code

    PP28

  2. Enter the following data:
    3.

    Field

    Data

    Plan version

    Current plan

    Organizational unit from

    1001

    Planning period from, to

    01. 01. to 31.12. of the planning year

    Depth of org. structure

    Blank

    Include organizational changes

    Deselect

    Period

    Annually

    Currency

    DEM

    Salary surveys

    Normal case

    Use object abbreviation only

    Select

    Display all positions

    Deselect

  3. Choose .

    4. If the Error List Data Selection screen appears, choose Continue without correction.

    The system displays positions for which cost data is missing. This is due to a missing payroll simulation. As a result, these personnel numbers will not be considered in Cost Planning.

    On the Change Personnel Costs: Overview of Organizational Units screen, there are three tab pages: Organizational unit, Cost center, and Cost object. The reference values depict the starting values in absolute terms.

  4. Choose the Organizational unit tab page.
  5. To display the corresponding detail data, double click on HR-D.

    6. If 0 00001001 is displayed instead of HR-D, choose View ® Key off.

    The system displays a table of all organizational units in the HR-D department, with current amounts and reference values.

  6. Choose .
  7. Double click on Per.adm. (D) (Personnel Administration (D)).

    8. The system displays a table of the jobs in that organizational unit, with the corresponding number of positions.

    You can change the number of positions on this screen.

  8. Place the cursor on a free space in the table, press the right mouse button, and choose Insert row.
  9. Choose input help for the Cost object.
  10. Double click on Sec. Pers. (D) (S).
  11. Enter the following data in the dialog box:
    12.

    Field

    Data

    Number

    3

    Start

    01. 07. of the planning year

    End

    31. 12. of the planning year

    Note that the number of jobs entered in the dialog box is the total number for this period.

  12. Choose Check.
  13. Choose .

On the Change Personnel Costs: Cost Objects per Organizational Unit, there is a new row with the following entries:
  1. Choose .

    2. In the Per.adm.-D area you can see the changes. The total amount has increased because two new secretaries were hired on 01.07. of the planning year. Planning for additional positions or a reduction in positions, however, is only valid in the current plan version – these changes do not affect Organizational Management.

  2. Choose the Organizational unit tab page.
  3. Double click on Total.
  4. Choose .

    5. SAP Business Graphics appears.

    By choosing 2D view, 3D view, and Options ® Color assignment, you can modify the graphic to meet your requirements.

  5. Choose , until you get back to the Change Personnel Costs: Cost Objects per Organizational Unit screen.
  6. On the Cost Objects tab page, select the Sec. Pers. (D) (S) row with the number 4.
  7. Choose Cost Items.

    8. The process simulates a percentage increase in cost items. As long as the cost items are not directly valuated (meaning valuated for each employee) the changes do not affect the organizational areas.

  8. Choose Cost Items.
  9. In the Change Cost Items dialog box, enter the following data:
    10.

    Field

    Data

    Cost item

    G050

    Start date for increase

    01. 07. of the planning year

    Percentage rate of increase

    10

  10. Choose .
  11. Choose , until you get back to the Change Personnel Costs: Overview of Organizational Units screen.

    12. On the Organizational Unit tab page you can see how the values for Position/Job have changed.

  12. To change the absolute values of the cost items, choose Cost Items.

    13. The Change Cost Items dialog box with the corresponding G/L accounts (cost elements) appears. Enter new values by overwriting the existing ones.

    These changes are not valid for cost items that are directly valuated. They are only applicable to the current plan scenario.

  13. Choose .
  14. If you want to display the difference between the planned and the reference value as a percentage, choose Settings ® Reference value ® Percentage.
  15. To return to absolute values, choose Settings ® Reference value ® Absolute.
  16. Choose the Cost Center tab page.

    17. The screen title changes to Change Personnel Costs: Overview of Cost Centers.

    The personnel costs are now listed according to cost center.

  17. To display the organizational units belonging to the Human Resources cost center, double click on Human Resources.
  18. Choose Cost Items.

    19. The cost center is broken down into its corresponding cost items and G/L accounts (cost elements).

    Note the increase in cost items compared to the initial values (= reference values).

  19. Choose .

    20. In the dialog box, you can save your plan (without reference values) under your own version number.

  20. Enter the following data:
    21.

    Field

    Data

    Plan scenario

    01 PP Planning personnel area 01.01. – 31.12. of the planning year

    Scenario group

    <your user name>

    Comments

    Annually in DEM

    Password

    Do not assign a password

  21. Choose .

    22. In the status bar, the following message appears: Scenario group 01 PP <user name> saved.

  22. Choose until the overview tree appears.

In the Personnel Cost Planning dialog box, choose Yes.