Calling up the Human Resources Information System 

  1. Call up the transaction as follows:
    2.

    Menu Path

    Human Resources ® Information System ® Reporting Tools ® PPIS - HIS

    Alternatively:

    Information Systems ® Human Resources ® Reporting Tools ® PPIS - HIS

    Transaction Code

    PPIS

    If a dialog box appears requesting you to enter the plan variant, choose . You have now copied the defaulted plan variant Current plan.

    In the initial screen, you can make general settings for the additional evaluations.

  2. In the Graphical display area, select Organizational units.
  3. In the Entry area, select the F4 input help for the Organizational units field.

    4. If a dialog box appears, select the Structure search tab page.

  4. In the Organizational unit dialog box, choose Organizational Structure ® IDES AG ® Executive Board - Germany.
  5. Select Executive Board Germany.
  6. Choose .
  7. On the HIS: Access Object screen choose Defaults.

    8. On this screen, you can set the data parameters as well as general information regarding the evaluation time period.

  8. Choose Continue.

    9. In the View field, you can select the views of the organizational structures available for graphics display and the corresponding data preparation.

    Note that the screen layout corresponds to the selected view in the areas Graphical Display and Entry.

  9. Choose the view IDES.
  10. Enter the following data:
    11.

    Field

    Data

    Organizational unit

    100

    Date

    Current date

    Period indicator

    D

  11. Choose .

    12. The system displays two dialog boxes. The HRIS: Access Object screen displays the graphical organizational structure of the enterprise. The Reporting screen displays all evaluations you can start in the Human Resources Information System.

    We now show an evaluation to demonstrate the general procedure used in the Human Resources Information System. Use the same procedure to perform any other evaluations.

  12. Maximize the HIS: Access Object screen with the Graphical Organization Structure Plan.
  13. In the organization plan, select the second hierarchy level Fi.
  14. In the top area of the Reporting dialog box, choose Organization.

    15. In the lower part of the screen, you see all of the evaluation options contained in this sub-area.

  15. Select Staffing assignment.
  16. Choose Help.

    17. You see documentation for the selected evaluation report.

  17. Choose .
  18. To display the corresponding detail data, double click on Staffing assignment.

    19. If the Staffing Assignment screen appears, requesting you to enter an object ID, choose Enter.

    You can display more information about the staffing assignment, if required.

  19. Choose , until the HIS: Initial Screen appears with the Reporting dialog box.
  20. In the top area of the Reporting dialog box, choose Routine reports.
  21. In the lower area, double-click on Employee List.

    22. On the Employee List screen, you see all of the employees assigned to the organizational unit FI (Financials and Administration).

    You can export this index to MS Word or MS Excel, or send as an e-mail.

  22. Choose Print preview.
  23. Choose Send.
  24. On the Recipients tab page, enter the following data:
    25.

    Field

    Data

    Payee

    WF-HR-1

  25. Choose .
  26. Choose until the overview tree appears.
  27. Log on as user WF-HR-1 using password Welcome and language EN .
  28. Choose Office ® Workplace.
  29. Choose Inbox ® Unread Documents.
  30. Double click on the document.
  31. To open the attachment, choose Employee List .
  32. Choose until the overview tree appears.