Rejecting a Leave Request 

Use

Administrator Michaela Maier (WF-HR-A) wants to enter a leave request for a day of leave.

Procedure

  1. Log on as the user WF-HR-A using the password Welcome .
  2. Call up the transaction as follows:
    3.

    Menu Path

    Human Resources ® Personnel Management ® Administration ® HR Master Data ® Maintain

    Transaction Code

    PA30

  3. Enter the following data:
    4.

    Field

    Data

    Personnel number

    1001

  4. Choose .
  5. Choose the Working times tab page.
  6. Select Absences.
  7. In the Period field, select Today.
  8. Choose .

    9. The Subtypes for infotype "Absences" dialog box appears.

  9. Select 0100 in the A/AType column.
  10. Choose .
  11. On the Create absences screen, choose .

    12. Creating the leave request triggers an event that starts the Absence Approval workflow.

  12. Choose until the overview tree appears.
  13. Log on as the user WF-HR-M using the password Welcome .

    14. If a message appears saying that you have unread documents in your inbox, choose .

  14. Call up the transaction as follows:
    15.

    Menu Path

    Office ® Workplace

    Transaction Code

    SBWP

  15. Choose Inbox ® Workflow.
  16. In the Workflow area, select the line Approval of Absence Request for Michaela Maier.
  17. Choose .

    18. The Display Absences screen appears.

  18. Choose until the Decision Step in Workflow screen appears.
  19. Choose Not approved.
  20. In the dialog box, choose Attachments.
  21. In the dialog box, enter the following data:
    22.

    Field

    Data

    Class

    SCR

    Title

    Leave not approved

  22. Choose .
  23. The Change Document: MESSAGE Language EN screen appears, where you can enter a text giving reasons for the refusal, for example, "Your presence is absolutely necessary on this date".
  24. Choose .
  25. Choose .
  26. In the dialog box, choose Complete work item.
  27. Choose until the overview tree appears.

    28. The administrator Michaela Maier can now check her inbox to see if the leave request was completely approved, partially approved, or if it was rejected.

  28. Log on as the user WF-HR-A using the password Welcome .

    29. If a message appears saying that you have unread documents in your inbox, choose, .

  29. Call up the transaction as follows:
    30.

    Menu Path

    Office ® Workplace

    Transaction Code

    SBWP

  30. Choose Inbox.
  31. Select the line Requested Leave from <today's date> to <today's date>.
  32. Choose .

    33. A dialog box appears, informing you that your leave request was not approved.

  33. To see the reason for the rejection, choose Edit ® Attachments ® Display.
  34. To exit the document display, choose .
  35. In the Decision Step in Workflow screen, choose Cancel request.

    36. The Delete Absences screen appears.

    Michaela Maier can now delete her leave request.

  36. Choose .

    37. The system displays a message confirming that the record was deleted.

  37. In the dialog box, choose Complete work item.
  38. Choose until the overview tree appears.