Transferring the Payroll Results to FI/CO 

Use

Values must be transferred from payroll to FI/CO for book-keeping purposes and for evaluating personnel costs.

This happens in two stages:

Preparation for Evaluation: Certain wage types are read from the payroll database and are saved in a work file.

Transfer: The work file is evaluated and a batch input file is created for transaction FB01 (posting document).

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Human Resources ® Payroll ® Europe ® Germany ® Subsequent Activities ® Per Payroll Period ® Reporting ® Posting to Accounting ® Create Posting Run

    Transaction Code

    PC00_M99_CIPE

    The Posting to Accounting: Create Posting Run screen is displayed.

  2. Enter the following data:
    3.

    Field

    Data

    Payroll period – Payroll area

    D2

    Payroll period – Current period

    Select

    Selection - Personnel number

    1051

    Selection - Payroll area

    D2

    Run attributes – Type of document creation

    S (Creation of simulation documents)

  3. Choose and .

    4. The log of the posting run is displayed.

    The following data is important in the log tree:

    Field

    Data

    Posting run no. (PP)

    XXX

    Doc. creation

    Error-free

  4. Choose Document overview.

    5. The Posting to Accounting: Document Overview screen is displayed.

    The posting document that has been created is displayed in this screen.

  5. In the column entitled Document, double-click the posting number.

    6. The posting document is displayed in a tabular form.

    You obtain an overview of all the posting-relevant data. The listed G/L accounts and the CO account assignments are of particular importance. If the posting document is created without errors the debit and credit amounts should be the same.

  6. In the column Account Number with Text double-click the item 176000 (Salaries and wages payable).

    7. The Display Revision Information for Posting Document screen is displayed.

  7. Double-click once again the account 176000 with Personnel number 1051.

    8. The Display Payroll Result and Posted Amounts screen is displayed.

    All the posted wage types are displayed in a more detailed view.

    The wage type /559 Bank Transfer is highlighted in green and is posted to credit.

  8. Choose until you return to the posting document.
  9. Double-click the G/L account 430000 Salaries with the CO account assignment CCtr 2100.

    10. The Display Revision Information for Posting Document screen is displayed.

    Here you can trace the posting of the expense account in detail.

  10. Choose until you return to the Posting to Accounting: Document Overview screen.
  11. Choose to release the document.

    12. In the status line a message appears stating that the document cannot be posted.

    It is only possible to release documents in a live payroll run.

  12. Choose until the overview tree appears.