Displaying and Maintaining Information Types Relevant to Payroll (SAP Library

Displaying and Maintaining Information Types Relevant to Payroll

Call up the transaction as follows:

Menu Path	Human Resources ® Personnel Management ® Administration ® HR Master Data ® Display
Transaction Code	PA20

You make the following entries on the Display HR Master Data screen:

Field	Data
Personnel number	1051

Choose

Select the Organizational Assignment information type on the Basic Personal Data tab page.

Choose

The Display Organizational Assignment screen appears.

All the employee’s important assignment features are displayed here. The following data is relevant for payroll:

Company Code: defines a unit for which a self-contained set of accounts can be drawn up.

Personnel Area: delimits organizational areas according to human resources criteria.

Cost ctr Center: defines the location where costs are incurred.

Business Area: delimits organizational areas according to financial accounting criteria.

Employee Group: uses personnel provisions, mainly to differentiate between active and inactive employees.

Employee Subgroup: an additional organizational feature used to differentiate within an employee group, for example, between salaried employees and employees receiving wages.

Payroll Area: employees included in a payroll run for a period are grouped together in a payroll area.

Choose Org Structure.

The Organizational Assignment dialog box appears.

You see the person, the organizational unit, the position and the respective job.

Choose Organizational Unit.
Choose .

The Staff Assignments / Display screen is displayed.

You see the customers and the respective positions and employees.

Choose until the Display Organizational Assignment screen appears.
In the dialog box, choose .
Choose until the Display HR Master Data screen appears.
Choose the Gross/Net Payroll tab page.
Select the Basic Pay information type.
Choose .

The Display Basic Pay screen is displayed.

Here you obtain the following information:

Rate: Pay scale type and pay scale area for the location, as well as the pay scale group and pay scale level for the employee.

Capacity Utilization Level: Determines the percentage of the employee’s working time in relation to the working time defined in the collective agreement.

Wage Types: The actual basic pay for the employee. In this example, the employee’s standard pay is determined "indirectly". This means that the system determines the salary level based on the employee’s assignment to a wage level.

Choose

until the Display HR Master Data screen appears.

Choose HR Master Data ® Maintain.

The Maintain HR Master Data screen is displayed.

Enter the following data:

Field	Data
Personnel number	1051
Period	Select current month

Select the Additional Payments information type.

Choose

The Create Additional Payments screen is displayed.

Enter the following data:

Field	Data
Wage type	M140
Amount	555.00

Choose

The Cost Assignment Defaults dialog box appears.

You can assign the additional payments to another cost center. Note that the amount of the wage type will be charged to the new cost center. In this example, the cost of the special payment should be charged to the personnel department.

Enter the following data:

Field	Data
Business area	9900
Cost center	2200 (personnel department)

Choose Transfer.

The Create Additional Payments screen is displayed.

Choose

If a warning about the payroll past is displayed, choose Enter.

You can see that the employee received additional payments in the current period (green check mark).

Select the Cost Distribution information type.

Choose

The Create Cost Distribution screen is displayed.

Enter the following data:

Field	Data
Valid	1st of payroll month
Distribution	01

Enter the following data as well:

No	CoCd	Cost ctr	Prcnt.
01	1000	1000 (Corp. Service)	10
02	1000	2100 (Finance & Admin.)	80
03	1000	2300 (Purchasing)	10

Choose

If a warning message is displayed, choose .

Choose

until the overview tree appears.