Documentation of Adjustment Entries (SAP Library - European Monetary Union: Euro (CA-EUR))

Documentation of Adjustment Entries

Features

This section describes the options available for documenting adjustment entries generated by programs for the euro changeover.

The audit trail for each program is the most important means of documentation, and should be printed out and archived. The audit trail is displayed as follows:

If the program started automatically, you display the audit trail by choosing System ® Services ® Output control. You select the relevant spool request and identify the audit trail by means of the program name.

If you started the program manually, the audit trail is automatically displayed once the program has run. Remember that the audit trail cannot usually be regenerated once posting is complete.

FI-LC Consolidation

Reconciliation programs for Consolidation integration

Reconciliation of the consolidation staging ledger with the general and subsidiary ledgers (RGCEUR50)

This program is started either automatically or manually during postprocessing for the central euro changeover. You can document postings made by the program as follows:

Print out the audit trail
Save the adjustment entries in the version EUR

Data is always managed in version 001 in the consolidation staging ledger. For documentation purposes, the system also automatically saves the adjustment entries generated during reconciliation in the version EUR.

You can use the program RGCLST30 to list these entries.

Reconciliation of the consolidation staging ledger with the consolidation processing ledger (RGCEUR30)

You start this program automatically during postprocessing for the changeover in Consolidation. You can document postings made by the program as follows:

Print out the audit trail
Assign the document type EU

The system assigns the document type EU for adjustment entries in the Consolidation database (although it does not generate documents). This additional information is removed automatically in the first balance carryforward after the changeover.

You can use the program RGCLST00 to select the totals records to which this document type is assigned.

Programs for reconciliation within Consolidation

Reconciliation of the totals database (RGCEUR00)

You start this program manually during preprocessing and postprocessing for the changeover.

You can document postings made by the program as follows:

Print out the audit trail
Run a report for adjustment items

You can use the program RGCLST00 to list the totals records incorporating the adjustment

Reconciliation of additional financial data (RGCEUR10)

You start this program manually during postprocessing.

In the initial screen for the program, you can specify that you want the original values — in other words the existing additional financial data — to be displayed in the audit trail as well as the adjustment entries.

Deletion of data in periods after the balance carryforward for reconciliation

The system automatically starts the program RGCEUR60 during conversion. Once it has run, you can display the audit trail. You can check the database using the program RGCLST00.

EC-CS Consolidation

Reconciliation programs for Consolidation integration

Reconciliation of the consolidation staging ledger with the general and subsidiary ledgers (RGCEUR50)

This program is started either automatically or manually during postprocessing for the central euro changeover. You can document postings made by the program as follows:

Print out the audit trail
Save the adjustment entries in the version EUR

You can use the program RGCLST30 to list these entries.

Reconciliation of the consolidation staging ledger with the consolidation processing ledger (FICEUR20)

You start this program automatically during postprocessing for the changeover in Consolidation. You can document postings made by the program as follows:

Print out the audit trail
Assign the document type EU

You can use the program FICLST00 to select the totals records to which this document type is assigned.

Programs for reconciliation within Consolidation

Reconciliation of the totals database (FICEUR00)

You start this program manually during preprocessing and postprocessing for the changeover.

You can document postings made by the program as follows:

Print out the audit trail
Run a report for adjustment items

You can use the program FICLST00 to list the totals records incorporating the adjustment

Reconciliation of additional financial data (FICEUR10)

You start this program manually during postprocessing.

New changes in investments and investee equity entries are generated for differences occurring during reconciliation. Numbering of entries is the reverse of normal numbering : Euro entries are allocated numbers in descending order from 00 (99, 98, and so on). This numbering enables you to identify the entries generated.

Deletion of data in periods after the balance carryforward for reconciliation

The system automatically starts the program FICEUR30 during conversion. You can display the audit trail once the program has run.

In the RECONCILIATION phase, the program reconstructs totals records from documents that result from entries with automatic reversal, and have therefore not been deleted. You can use the program FICLST00 to list these totals records.