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Preparations
for Creating Vendor Master Records
In the following steps, you make the settings
for preparing to create vendor master records. To do this, you need the
following objects:
- Number ranges
The number range determines the number interval from which the account number
for the master record is to be selected. The account number must be assigned
when creating a vendor master record. Using the number range, you also
determine whether the numbers are assigned internally by the system or
externally by yourself.
- Account group
The account group is a grouping of properties which control the creation of
master records. It determines which fields have to be or can be filled when
creating the master record. A number range is allocated to the account group.
The type of number assignment and a number interval are determined using it.
Accounts which require the same master record fields and use the same number
range are created using the same account group.
- Field status
The field status definitions determine the status of the fields on the screens
for the master data. You define the status dependent on the account group. You
can also determine the status dependent on the processing type (transaction)
and on the company code.
To do this, you should consider the
following:
- How many number ranges do you need for your
vendor master records?
For the size of the
number intervals, you should try and take into consideration not only the
current vendor master but also future developments.
- How many account groups do you
need?
You must create at
least one account group if you do not use the groups available in the standard
system.
The number of number
rannges gives you an initial clue as to the number of account groups. Your
number ranges are allocated to the account groups. If you have determined that
you require several number ranges, then you must create at least as many
account groups so that you can use the number ranges.
The number of
account groups which you need also depends on whether you use these groups for
the layout of the screens. For example, in the standard system two account
groups are recommended: one group for standard accounts and another group for
one-time accounts.
- Should the screen fields have a special field
status dependent on the account group?
This status can
depend on
- the company code in which the master record is
created
- the transactions with which the master record
is processed.