attendance and absence reasons

In this step, you define which attendance and absence reasons can be entered in the subsystem.

Example

Your employees should be able to take time off for accumulated flextime hours by entering an absence reason at the terminal (pincode).

Preconditions

You have specified which attendance/absence types your employees are allowed to enter at the terminal.

Standard settings

The standard system contains reference entries.

Activities

1. Clarify which subsystem groups can be used to enter absence and attendance reasons. Enter the relevant groups in the Subs.grpg field.

2. Decide which employee subgroup grouping for work schedules and which personnel subarea grouping for absence and attendance types may use the absence/attendance reason. Enter the relevant groupings in the ES grpg or PS grpg field.

3. Decide on codes to be entered at the terminal for specific attendance and absence reasons. Enter the four-character code in the A/A reason field, and the attendance or absence type in the A/A type field.

4. Decide whether the absence or attendance should last for a full day and be assigned to the following day. Activate the Subsequent day assignment field if necessary.

5. If the absence or attendance lasts for less than one workday and is recorded along with the first or last time event of the day, you must specify how the system should set the corresponding start or end time. Enter this in the Delimit start/end field.