Archiving Invoice Documents 

Use

In Logistics Invoice Verification, you can archive invoice documents.

The central archiving tool from SAP is used for this. For more information about Archiving, see component BC - Archiving Application Data, Archiving in Invoice Verification (MM-IV).

In the standard system, archiving object MM_REBEL is defined for invoice documents.

Activities

The following archiving functions are available:

Create Archive

Depending on the status of an invoice document, you can use various selection criteria to create archive documents from invoices.

Choose Logistics Invoice Verification ® Further Processing ® Archive ® Create Archive.

Delete Documents

Depending on the status of the archive file, you can delete invoice documents.

Choose Logistics Invoice Verification ® Further Processing ® Archive ® Delete Documents.

Display Archived Documents

When you archive invoice documents, the system creates indices and short documents that enable faster access to the archived invoice documents that you are searching for. If you are searching for an invoice document, you specify only the associated short document and the system uses the indices to access the archive.

In addition, you can define your own selection options, for example, you can display invoice documents for a certain vendor.

Choose Logistics Invoice Verification ® Further Processing ® Archive ® Display Archive Document.

For more information, see the relevant report documentation.

You differentiate between this database-based archiving method and document storage with SAP ArchiveLink. For more information about SAP ArchiveLink, see SAP ArchiveLink – MM Storage Scenarios and Archiving in Logistics Invoice Verification (MM-IV).