Maintain Worklist for Displaying Balances (SAP Library - Accounts Receivable and Accounts Payable)

Maintain Worklist for Displaying Balances

You can use work lists to combine the company codes, customer accounts and vendor accounts that should use the same type of line item display and open item processing.

Example

Different company codes receive goods from the same vendor. To display the vendor items in all company codes at the same time, you would combine these company codes in one work list.

Accounting clerks can decide for themselves whether they want to work with work lists or individual objects when processing business transactions.

You can create work lists manually or use the work lists that are automatically maintained. Either way you determine what objects (company code, customer or vendor accounts) the work list is created for.

Manual work lists

If you create a work list manually, specify the required keys of the objects (for example, the customer account numbers) to be processed in the same manner.

Work lists maintained automatically

These work lists are possible for customers or vendors who belong to the same corporate group or refer to the same alternative payer. You specify a rule according to which the name of the work list is to be formed. You must then start the structure of the work list once. A work list is created automatically for every alternative payer and for every corporate group number which is used in the master records. If other customers or vendors refer to an alternative payer or to a corporate group account number, then they are allocated automatically to existing work lists, or new work lists are created for them.

Note

Note the following rules for naming the automatic work lists:

The name can be a maximum of ten characters in length.

You can specify a prefix.

Initial zeros can be left off (offset) the account referred to (corporate group or alternative payer).

The number of characters to be transferred from the account referred to must be specified.

Example

Prefix KS-, offset 5, number 5 and corporate group 0000012345 leads to a work list KS-12345

Activities

1. Determine which company codes, customers or vendors you want to display together in line item display and open item processing.

2. Group these company codes and accounts if you want to maintain the work lists manually. Specify a naming rule for work lists to be maintained automatically.

3. Make sure that the accounting clerks do not suppress the Work list fields for line item display and for open item processing.

You can show or hide the fields for work lists in line item display by choosing Edit -> Work list.

Choose Settings -> Editing options when processing the open items. Select the "Use work lists" field for the open items. You can then enter the key for the work list in the "Account" field. If both an account and a work list exist for one key, then the work list has priority.