Employee Trip 

Definition

An employee trip is a business trip taken by an employee. A business trip is an employee’s change of location, including the trip to and from another location, due to a temporary external activity.

Use

The employee trip is used for planning, account assignments and settlement of the travel expenses incurred as a result of an external activity.

Structure

An employee trip consists of the following parts:

Trip data: facts about a trip (such as miles traveled, accommodations costs, etc.) that are relevant for settlement of travel expenses or serve documentary purposes

Travel expense assignments: can be specified for an employee trip or for individual trip facts

The travel expense results and the trip transfer amount: are created by R/3 Travel Expenses on the basis of the trip data.

Trip status: indicates the state of the trip and helps to control the permissibility of certain business transactions

Integration

A business trip can have its cause, for example, in Personnel Development (HR) or Shift Planning (HR). You can forward the settlement results produced by Travel Expenses for proper posting to Financial Accounting (FI) and to Payroll Accounting (HR) for tax calculation.

You can reimburse the trip transfer amount to the employee via Financial Accounting (FI), Payroll Accounting (HR), or via data medium exchange.

You can forward the trip costs assignment specifications for internal cost accounting to Controlling (CO) or for cash budget management to Funds Management (FM).