Define Dunning Procedures (SAP Library

Define Dunning Procedures

In this activity you enter the settings that control the dunning program by:

Specifying the company codes to include in dunning.

You specify these company codes when configuring the dunning program.

Setting up the dunning procedure you want to use.

Dunning procedures are company code independent. They determine the dunning interval, the grace periods for the due date determination, and the number of dunning levels. You can also set the dunning level at which you want to list all due items from an account in the dunning notice.

Setting the dunning charges.

You can either specify a fixed charge or have the system calculate the charge on the basis of a percentage rate you specify.

Specifying the net payment due date at which a particular dunning level is reached.

Specifying the dunning notice you want to send to your customers.

You have to define one or more forms for the notice.

Note

An account is only included in dunning if it assigned a dunning procedure. To exclude an account from dunning, you can set a dunning block for it.

Tips

Before defining several dunning procedures and forms, you should check whether you can fulfill all your requirements using one dunning procedure and one form.
You should select Always dunn. notice? for the last dunning level so that items at this level are not skipped.
You can store the header and footer texts separately for your dunning notices. If your letter paper already contains these specifications, you can remove the windows for these texts in the form you define using SAPscript.

Activities

1. Find out which company codes to include in dunning. Specify these company codes by choosing

Environment -> Company code data.

2. Find out how the dunning procedure should be set up and whether several dunning procedures are necessary.

3. Define your dunning procedures.

To create new dunning procedures, choose New procedure.

To maintain the dunning levels, choose Goto -> Dunning levels in the dunning procedure. Enter the number of days in arrears for each dunning level. The system proposes values which you can overwrite.

To maintain the dunning charges, choose Goto -> Dunning charges in the dunning procedure. First enter the currency and then enter the dunning charges for the different dunning levels. If you want to define dunning charges dependent on the dunnable amount, also enter the dunning amount. If you want to define charges in other currencies, choose Edit -> Other currency.

To specify minimum amounts for dunning notices, choose Goto -> Minimum amounts in the dunning procedure. Enter the dunning level and the minimum amounts and/or the minimum percentage rates. You can also specify a minimum amount for the interest calculation for each dunning level.

To determine sort fields, choose Environemnt -> Sort fields in the dunning procedures.

4. Find out which forms should be used for dunning.

5. Create these forms and specify one or more forms for each dunning procedure.

6. Make sure a dunning procedure is entered in the master records of the customers/vendors who are to be taken into consideration for dunning.

Further Notes

For more information on the dunning program, see the FI Accounts Receivable and Accounts Payable documentation.