Employees in your enterprise whose work centers are not on the premises or who are often away on business trips do not always have direct access to R/3. As a result, these employees are often isolated from the information processes within the enterprise, which affect them.

SAP now offers your employees the opportunity to perform selected parts of workflow reporting via the Internet:

For demonstration purposes, the Easy Web Transaction Workflow status reports is configured so that the evaluations described above refer to the object type Purchase requisition (BUS2009) and its objects. But the Easy Web Transaction can easily be configured for other object types as well. This documentation contains the relevant information.

An employee can access the workflow information they require from any Internet connection. It is no longer necessary to install the R/3 frontend component and set up a connection to the R/3 System.

This helps your external employees who are often off the premises. The worldwide availability of the Internet also means access to the R/3 System at all times, without having to set up a time-limited connection to the "home" R/3 System via the telephone network.

There are also advantages for your internal employees who do not use any R/3 functionality other than querying status reports. The user interface of an Internet browser is often the familiar user interface to these users. They now no longer have to leave this to use workflow functions.

Intranet

The reports that are executed via the Internet are each assigned to an authorization group:

• Authorization group SWI_WLA: Decisions: Purchase requisition releases/rejections
• Authorization group SWI_OA: Individual item of information: Status of a purchase requisition, business processes: Purchase requisition approval procedure

To be able to start a report a user must have the authorization to execute reports from the relevant authorization group.

This authorization is an authorization based on the authorization object S_PROGRAM (ABAP: Program flow checks), for which the following entries are made in the following fields:

• SUBMIT in the field User action ABAP program.
• The relevant authorization group in the field Authorization group ABAP program.

The following authorizations based on the authorization object S_PROGRAM (ABAP: Program flow checks) are preconfigured accordingly:

Include the above authorizations into the authorization profile of the employee who is to execute the SAP Business Workflow selection reports via the Internet.

The following reports are executed via the Internet in the R/3 System for the purchase requisition example:

• Individual item of information: Display of work items that are linked to a particular purchase requisition.

• Business processes: Display of work items that are linked to the object type purchase requisition (BUS2009).

• Decision: Display of completed work items.

In the supplied reports RMW3OINS (individual item of information: status of a purchase requisition), RMW3OTYP (business processes: purchase requisition approval procedure) and RMW3DONE (decisions: purchase requisition releases/rejections) the reference for the object type BUS2009 and the decision task is predefined in the program coding. These reports should be seen as templates for the reports that you must program to extend and adapt the Easy Web Transaction to meet your requirements.

Copy the relevant report and make the following changes:

• Copy of report RMW3OINS (individual item of information):

• Copy of report RMW3OTYP (business processes):

• Copy of report RMW3DONE (decisions):

Note that many of the texts that appear on the interface are text elements belonging to the report RMW3OINS.

All reports have a modular structure and each calls a report that executes the actual database selection. Do not change these reports!

Create your own HTML templates in the SAP Web Repository (transaction SMW0) in your R/3 System. Use the HTML templates WORKFLOW_STATUS_F* as models. These can be selected via development class ME.

The service name of this Easy Web Transaction is SWRP. All the relevant files are located under this service name in the SAP@WebStudio.

You must also adapt the templates that are stored on your Web server in the directory itsmnt\templates\swrp (= service name).