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Maintain Worklist

Using a work list, you can group together company codes, customers or vendors for which/whom a common display of the line items and the processing of the open items is to be possible.

Example

You receive goods from the same vendor in different company codes. In order to look at the vendor's items in all company codes, group these company codes together into a work list.

The accounting clerks can select whether they want to work with work lists or with individual objects when processing the business transactions.

You can either create work lists manually or use work lists maintained automatically. In both cases, you decide for which object (company code, customers or vendors) the work list is to be created.

If you create a work list manually, specify the required keys of the objects (for example, the account numbers of the customers) which are to be handled together.
These work lists are possible for customers or vendors who belong to the same corporate group or refer to the same alternative payer. You specify a rule according to which the name of the work list is to be formed. You must then start the structure of the work list once. A work list is created automatically for every alternative payer and for every corporate group number which is used in the master records. If other customers or vendors refer to an alternative payer or to a corporate group account number, then they are allocated automatically to existing work lists or new work lists are created for them.
Note
Note the following rules for naming the automatic work lists:
Example

Prefix KS-, offset 5, number 5 and corporate group 0000012345 leads to a work list KS-12345

Activities

1. Determine which company codes, customers or vendors are to be looked at together when displaying line items and which when processing open items.
2. Group these company codes and accounts if you want to maintain the work lists manually. Specify a naming rule for work lists to be maintained automatically.
3. Make sure that the accounting clerks do not hide the Work list fields for the line item display and for processing the open items.
You can show or hide the fields for the work lists in the line item display. To do this select Edit -> Work list .
Select Settings -> Editing options when processing the open items. Select the "Use work lists" field for the open items. You can then enter the key for the work list in the "Account" field. If both an account and a work list exist for a key, then the work list has priority.