Creating Sales Orders and Purchase Requisitions 

Use

In this first process step, you act as an employee in the sales order processing department for the sales organization in France. The customer orders a material that is to be delivered with third-party order processing.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Logistics ® Sales and Distribution ® Sales ® Order ® Create

    Transaction Code

    VA01

  2. Enter the following data:
    3.

    Field

    Data

    Order type

    OR (standard order)

    Sales organization

    2200

    Distribution channel

    10

    Division

    00

  3. Choose .
  4. Enter the following data:
    5.

    Field

    Data

    Sold-to party

    2501

    Purch.order no.

    BE-787044

    PO date

    Today‘s date

    Req.deliv.date

    Today’s date +2 working days

    Pricing date

    Today‘s date

    Material

    M-02

    Order quantity

    2

  5. Choose .
  6. In the dialog box, choose .

    7. The system goes to the Standard Order: Purchase Order Scheduling screen, because it cannot meet the requested delivery date.

    The item is scheduled automatically in the sales order, taking into account the planned delivery and processing times for the purchase. The purchase processing time is the time needed to convert a purchase requisition into a purchase order. It is determined for each plant. For plant 2200, it is one working day. The planned delivery time (taken from the purchasing information record) is five calendar days.

  7. Choose Complete dlv.
  8. Select the item and choose .
  9. You see that the system has generated two schedule lines.

    10. The first schedule line contains the same date as the customer’s requested delivery date. No quantity is confirmed for this date. The date for the second schedule line is based on automatic purchase order scheduling. The order quantity is confirmed for this date.

  10. Select the second schedule line, then choose .
  11. Choose the Procurement tab page.
  12. Choose Edit in the External procurement section.

    13. When you save the sales order, the system enters the number of the purchasing document in the Purchase requisition field.

  13. You see in the Procurement options section that the system has proposed vendor 1010 (Sunny Electronics GmbH).

    14. The system has proposed this vendor because it has been selected as the fixed procurement source in the source list for material M-02. You can change this proposal by going to Edit ® Assign supply source.

  14. Choose Environment ® Master data ® Info record.
  15. Choose Purch. org. data 1.

    16. In the Control section, a planned delivery time of 5 days is given. This time is necessary if the material is procured from vendor 1010. The purchase scheduling time has been based on this delivery time.

  16. Choose until the Create Standard Order: Overview screen appears.
  17. Select the item and choose Goto ® Item ® Texts.
  18. Double-click on the Purchase order text line an enter the following data:
    19.

    Field

    Data

    Language (below right)

    English

  19. Enter the following text in the text editor:

    20. Notify Mr. Dupic at Bernadin SA by telephone when the delivery is due to arrive.

  20. Choose .
  21. On the Create Standard Order: Item Data screen, choose .

    22. The R/3 System issues a sales order number.

  22. Make a note of the document number.
  23. Choose until the overview tree appears.

In the dialog box choose No.