Creating Internal Invoices in the Ordering Company Code 

Use

By creating an invoice for the end customer, the delivery is entered into the billing due list for the sales organization of the supplying company code. An internal invoice is created to the supplying company code. This invoice includes the internal price for billing.

Create the invoice as if you were an employee for sales organization 1000 (Germany).

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    Logistics ® Sales and Distribution ® Billing ® Billing Document ® Process Billing Due List

    Transaction Code

    VF04

  2. Enter the following data:
    3.

    Field

    Data

    Billing date from

    Today‘s date

    To

    Today's date (defaulted)

    Sales organization

    1000

    Delivery-related (in the Documents to be selected screen area)

    Deselect

    Intercompany billing (in the Documents to be selected section)

    Select

    ln the Documents to be selected screen area, deselect any other fields that are selected.

  3. Choose DisplayBillList.

    4. The system lists all deliveries that are open for internal billing on the selected date.

    Note that additional deliveries (from previous IDES processes) may be displayed that are open for billing. If this is the case, simply deselect the deliveries that do not belong to your current IDES process.

  4. On the Process Billing Due List screen, choose .

    5. The system displays your group number.

  5. Position your cursor on the line containing your user name, then choose Documents.

    6. You see the sales document created for your group.

  6. Make a note of this document number.
  7. Position your cursor on the line containing your sales document, then choose Disp. doc..
  8. Select your position, then choose .
  9. Choose the Item partners tab page.

    10. The payer of this billing document is the ordering company code.

  10. Choose until the screen Intercompany Billing ... Overview of Billing Item appears.
  11. Choose Goto ® Header ® Header.

    12. Bei den Buchhaltungsdaten sehen Sie, daß die Faktura dem Buchungskreis 1000 (IDES AG) zugeordnet ist.

  12. Choose .
  13. On the Intercompany Billing xxx (IV) Display: Overview of Billing Items screen, select the item, then choose (in the lower area of the screen).
  14. Select condition PR00, then choose .

    15. The price PR00 calculated in the billing document for the customer is inactive in the internal billing document.

  15. Choose .

    16. The Intercompany Billing ### Display: Item Data screen appears.

  16. Select condition ZIV1, then choose .

    17. The price for condition type ZIV1 is the active price for this internal billing document.

  17. Choose until the Intercompany Billing ### Display: Item Data screen appears.
  18. Scroll down the section until you can display the condition type VPRS Cost.

    19. Unlike the end customer invoice in the ordering company code, the system determines the condition Cost (VPRS) for the internal invoice in the supplying company code. You see the goods issue value that is forwarded as costs to the Sales Information System and to Profitability Analysis.

    It has been agreed between the company codes that the internal invoice of the supplying company code is to be posted automatically as an incoming invoice in the Financial Accounting of the ordering company code.

  19. On the Intercompany Billing xxx (IV) Display Item Data screen, choose Goto ® Header ® Output.

    20. You then reach the Intercompany Billing (IV) Display: Output screen.

    The Invoice receipt IV (RD04) output has been defined for internal invoices. This output accesses a program that posts the respective amount to the vendor account, using the data in the invoice from the ordering company code.

  20. Choose until the overview tree appears.